Grants Manager

Action Against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action Against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation. 

Action Against Hunger is recruiting for its Jerusalem office a 

Grants Manager 

GENERAL OBJECTIVES 

The Grants Manager, in close collaboration with the Grants Coordinator, will ensure regular oversight, monitoring, and support to the management of the Mission’s grant portfolio, all through the lifecycle, proposal preparation, to grant compliance checks, donor visibility requirements and reporting.   

 The Grants Manager will support the process of development of high-quality funding proposals and concept notes. S/he will lead the reporting efforts of the mission in compliance with donor regulations and shall follow mission-level and HQ related established processes, and ensure all documentation is in line with Action Against Hunger’s Internal Guidelines.   

To ensure efficient processes and contract monitoring, the Grants Manager is expected to create and maintain tools and grant files and records, including the GESPRA system (ACF project archiving platform) and stay updated on donor requirements, including preparing factsheets, presentations, and disseminate to project teams.  

This is an extremely dynamic and rigorous role, requiring strong coordination and organisation skills, to ensure that all deliverables are produced in a timely manner, which can be a challenge at times. The Grants Manager will keep in regular contact with all staff involved in the implementation of grants. 

Upon request from the Grants Coordinator, Country Director and Deputy Country Director, based on time availability and needs, the Grants Manager could at key moments also support the Mission with tasks related to:  

• Donor Mapping and Donor Intelligence 

• Development of miscellaneous products for donors/external stakeholders 

• Undertake communications activities in the absence of a dedicated staff 

 KEY ACTIVITIES  

Objective 1: Objective 1: Actively support the oPt mission in identifying and responding to new funding opportunities   

• Support the Grants Coordinator and Deputy Country Director in terms of donor intelligence by gathering and maintaining up to date a donor mapping and search for background information on key donors. This will take the form of regularly updating a donor database, briefing notes and any other relevant documents such as donor factsheets.   

• Monitor new calls for proposals and thoroughly review the ones published, identifying risks and constraints for each one as well as ACF’s eligibility and brief Grants Coordinator and other relevant staff accordingly.   

• Support and/or lead proposal writing effort in coordination with the Grants Coordinator and technical teams in the field. This entails the preparation of internal work plan, proposal templates, review of donor guidelines, writing of sections of our full concept notes and proposal, quality and coherence check, language editing, financial vs. narrative coherence review etc.   

• Ensure proposals/concept notes are in accordance with donor frameworks, guidelines and language. 

• Coordinate any donor feedback and ensure timely submission of requested feedback and resubmission, as well as ensuring access and uploading of feedback and proposals to online donor databases. 

Objective 2: Coordinate and lead the production and submission of quality and timely donor reports 

• Maintain up to date reporting schedule and ensure information sharing to all relevant staff within the mission so reports are adequately anticipated.   

• Support ACF field teams and coordination with admin/finance to understand donor requirements and anticipate any difficulty in fulfilling them 

• Prepare reporting formats and support field teams not familiar with them to understand them, including leading workshops and induction sessions with staff. 

• Assist field teams in drafting of donor reports by ensuring that reports are in accordance with donor requirements and are submitted on time, including thorough review of reports to ensure donor compliance and strong language. 

• Liaise with either HQ or donor to stay up to date on reporting requirements and in following up/tracking of submitted reports. 

• When feasible, ensure that reporting requirements are kept minimal for the Mission and that processes are streamlined and efficient.   

• When feasible, ensure that reporting requirements are kept minimal for the Mission and that processes are streamlined and efficient.    

Objective 3: Provide Strategic and Technical support to Grant Management and Partnership   

• Lead and support the mission process of due diligence with partners. This includes briefing staff members on the process, supporting them in filling the documentation with ACF’s new partners and maintaining an up-to-date database of all the required documents.   

• Review thoroughly all contract and memorandum of understanding signed by ACF with donors, partners, institutions and ensure use of standard formats. Ensure alignment with ACF and donors’ requirements.  

• Support the development of external communication tools relevant for donor visits/meetings. 

• Set up and constantly update database for donor guidelines and regulations and create fact sheets for main donors.   

• Inform programme and support teams on any changes to existing donor guidelines and regulations; answer/investigate any compliance related questions during the projects.   

• Coordination with Admin/Finance Coordinator on donor compliance issue and contractual issues. 

• Support Programme Teams in ensuring donor visibility requirements are met and, in the planning, and organisation of donor field visits.   

• Follow up on technical compliance regarding donor rules and regulations (means of verification, quality of documentation, and technical archiving) and support field team to comply with relevant programmatic archiving. 

• Support on project revisions, including gathering relevant information from technical teams and leading/supporting revisions requests with donors. 

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• Degree and/or master's degree in Humanitarian Action or any related field (communications, political science, law, etc.).   

• Good experience in proposal writing, donor rules and regulations, validation procedures, coordination of processes.  

• Experience in Project Cycle Management. Ability to write donor reports and proposals. Native English. Training and capacity building experience. 

• Previous experience in a similar position and/or in the humanitarian field of at least 3 years.  

• Previous experience with Action Against Hunger or organization with similar sectors (WASH, FSL) and donors (ECHO, Humanitarian Fund/OCHA, UNICEF, Spanish donors) strongly preferred considering length of assignment. 

• Good skills in Microsoft Word, Excel and PowerPoint   

• The position is based in Jerusalem with visits to the Bases (Gaza and Hebron).   

COMPENSATION PACKAGE: 

We offer immediate Incorporation into a multicultural, professional and innovative organization with the possibility of participating in projects with high social impact.  

• Contract type: 6 months  

• Base: Jerusalem Base. 
• Salary: According to Action Against Hunger Salary scale. 

Only applications received through our online service will be considered. Please click on the following link to access the service: 

Note. - Given the urgency of this position, the vacancy may close before the deadline. For more information about this position, visit our website www.accioncontraelhambre.org. In case you do not find the job advertisement published here, it means that the selection process has been closed. 

This recruitment is part of the contingency planning of the organization; it may be cancelled or delayed if the conditions no longer require it. CVs will be kept in the ACF Database of potential candidates. 

Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position. 

Action Against Hunger has commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies. 

Applications will be accepted up,  

Only those candidates pre-selected for a test and an interview will be contacted.