(Only Palestinian Nationals with the right to work in Jerusalem and Ramallah may apply to this post.)
Title: Local Security Assistant
Organizational Unit: UNESCO, Administration
Primary Location: Ramallah, Palestine
Type of contract: Service Contract SC4 - renewable (salary around ILS 7,500)
Duration of contract: Till 31 December 2018 (with 3 month probation period)
Deadline: 14 March 2018 (Midnight Ramallah time)
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Head of Office and the direct supervision of the Finance and Administrative Officer, and in close collaboration with UNESCO Headquarters SFO Unit and the relevant UN Security personnel, the incumbent will act as the office Security Focal Point including all operational and logistical aspects to support the security of all employees and and ensure residential and office premises compliance. This includes coordinating with associated service providers to proactively resolve and security and logistical issues. These include and are not limited to:
- Assess the security situation in the area of responsibility, and prepare in-depth security risk assessments and reports on a regular basis or as required.
- Build and maintain information/contact networks throughout the area of assignment in order to enhance UNESCO’s security capacity, preparedness and compliance.
- Assist the AO in safeguarding UNESCO staff, operations and assets, working closely with the physical and CCTV security providers.
- Liaise and coordinate with local authorities, including law enforcement, civil authorities, NGOs, and UN security to exchange information on security issues.
- As delegated, attend security meetings and provide notes via email for action and follow-up.
- Provide day-to-day guidance and refresher training to the Security Company personnel on standard operating procedures and ensure any concerns are addressed immediately or raised to the company management at the monthly meeting.
- Establish Standard Operating Procedures (SOPs) for all security related aspects for the office
- Maintain accurate Emergency Communication Lists for UNESCO staff based in the area of responsibility. This includes notifications to UNDSS and support to UNESCO staff on mission.
- Ensure maps showing the locations of staff residences, and warden status are updated and shared weekly, and accessible to the AO and UNDSS senior management in updated folders.
- Support the AO in ensuring 100% employee compliance on all mandatory training courses and keep an up to date records of completion, renewal date and retraining schedules.
- Provide all incoming employees, consultants and visitors with a basic security briefing on security awareness, preparedness and responses as part of the induction process to the office.
- Assist in the preparation, maintenance and distribution of security guidelines to all staff in relation to security measures, standards and policy. This includes office and residential security measures, fire and emergency evacuation drills.
- Coordinate and organize all the logistical and security aspects related to staff and consultant missions in and out of Gaza, including coordination including permits issuance for all employees.
- Develop access control procedures for all entry/exits in UNESCO premises and facilitate visitor entry procedures.
- Maintains a database of all security incidents and completes reports as required.
- Take the lead in responding and assisting in all emergencies/crises that may involve UNESCO staff or consultants, operations, staff and assets, regardless of the time or day.
- Circulate Security advisories and all relevant information to all UNESCO employees in order to update them on the security situation using the established and available means via email, telephone, HF/VHF radio, SMS, WhatsApp or in person as required.
- Ensure vehicle and equipment security compliance well-ahead of any field trips in order to enhance UNESCO’s field security capacity.
- Assist in or conduct security & safety related investigations with guidance and cooperation from UNDSS.
- Conduct frequent checks on all installed equipment to ensure it is in good working order, and arrange for servicing, repair or replacement according to organisational guidelines and internal approval processes.
- Ensure accurate and up-to-date Records Management policy adherence and saving of all data in the designated shared folders for continuity.
- Plan for procurement and manage logistical supplies for all equipment and associated contracts with service providers. Maintain and ensure the proper functioning of security equipment, such as torches, communications equipment, personal body armour, helmets etc.
- Ensure timely maintenance of all associated systems personally or through contracted companies through a maintained log and reported monthly.
- Maintain records of purchase, handover, and inspection of all office equipment and assets
- Ensure up to date payments to service providers are raised for submission to the payments unit within 7 days of receipt of invoice or delivery of goods, and certification of compliance within agreed logistics and security standards.
- Respect confidentiality in all security matters.
- Contactable on weekends and holidays.
- Good problem solving skills and can work independently.
- Maintain contact with Field Office Security Unit at Headquarters.
- Perform any other duties as required by the Finance and Administrative Officer and in collaboration with HQ SFO Unit and UNDSS.
UNESCO is committed to promote Gender Equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply. Persons with disabilities are equally encouraged to apply.
UNESCO does not charge a fee at any stage of the recruitment process.
- Completion of secondary education is required
- A technical or vocational education in Security is an asset
- Relevant certification in hardware and software management is an asset
- Specialized training/Certification in computer sciences or information technology is an asset
- 5 years progressively responsible work in the domain of security/police/military with proven coordination and administrative skills.
- Must have current knowledge and understanding of all relevant safety and security issues of interest to the UN and its staff in the region.
- Good interpersonal skills
- Ability to establish good working relationships within a multicultural environment and facilitate team-work
- Demonstrated resourcefulness, initiative, maturity, tact, astuteness and the ability to identify problem areas
- Ability and willingness to acquire new knowledge and techniques. Self-development and initiative taking
- Fundamental knowledge of processes, methods and procedures
- Good computer and spreadsheet skills, including the use of relevant software such as MS Office.
- Excellent knowledge of Arabic or English and good working knowledge of the other language.
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries are paid in local currency. Other benefits include up to 30 days annual leave per annum, allowances towards medical insurance and pension plan upon provision of proof of enrolment.
Please note that UNESCO is a non-smoking organisation.
To apply, please send your UN P11 together with a one page cover letter which has a summary of your reasons for applying, relevant experience for the position and justification why you are the ideal candidate via the link:
Link to UN P11 form
Please label the email subject line “UNESCO Vacancy for Local Security Assistant" (SC4)
The deadline for submission is Wednesday 14 March 2018 at midnight (Ramallah time).
A written examination, in addition to a competency-based oral interview will be used in the evaluation of candidates.