Position: Junior Project Development Officer
Contract duration: 6 months Renewable
Location: Ramallah / Palestine
Starting Date March 1st , 2018
Background on ACTED
ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory in May 2007, through food security interventions in the West Bank and then in Gaza. ACTED is currently implementing projects funded among others by ECHO, OCHA, EU Member States and EuropeAid, which aim to protect vulnerable households in the West Bank and Gaza and to strengthen civil society actors across the occupied Palestinian territory.
In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of cooperatives in rural areas, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank and Gaza.
Under the Project Development Manager’s supervision, the Junior Project Development Officer (PDO) contributes to the development of project proposals in line with ACTED’s global and in-country programme strategy, and ensures proper grant management and timely reporting of project achievements to donors. The Junior PDO facilitates internal communication and coordination with relevant departments and contributes to ACTED external communication strategy.
1.1 Context Analysis
Analyse the country’s socio-economic situation, (donor) trends, needs and gaps;
Regularly conduct stakeholder analysis, in particular who does what and where (3W)
1.2 External relations
Under the Project Development Manager’s supervision, maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, donors, consortia and academia;
Regularly update a directory of donors, international and local NGOs, other partners and stakeholders;
Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country;
Represent ACTED in key clusters and working group meetings.
1.3 Fundraising and proposal development
Identify funding opportunities;
Contribute to the identification of potential relevant international and/or local partners to be included in proposals;
Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development ;
Contribute to the development of fundraising documents in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
Liaise with Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;
Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.
Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;
Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.
2.1. Contract follow-up
Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;
When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.
Participate in and take minutes of kick-off and close out meetings for each project
Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth
Management and Internal Coordination
3.1. Internal coordination
Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
Ensure these meeting minutes are sent monthly to HQ;
Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.
File properly contractual project documents both in hard and soft copies;
Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.
Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;
Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;
Perform any other duties requested by the Project Developemnt Manager.
Bachelor's degree in international relations, political sciences, human rights, development studies or any other relevant field.
At least 2 years of experience in project cycle management and budget control.
Previous experience in the humanitarian field, proposals development, and donor relations are
Previous work experience with NGOs / INGOs is a plus.
Excellent interpersonal and problem-solving skills, creativity and flexibility.
Strong ability to work independently, organize work, meet deadlines.
Professional attitude, good social skills, and ability to work in a team.
Excellent spoken and written English and Arabic language skills; ability to write clearly and concisely about complex issues
Proficient knowledge of Microsoft office (Word, Excel, Powerpoint…).
Submission of applications:
Interested candidates are invited to send a cover letter, CV, and three references (in English) no later than 18/02/2018 to:
indicating the position (Junior Project Development Officer) in the subject line. Only shortlisted candidates will be contacted for an interview.