Area Admin/HR Assistant - North

Position:                              Area Admin/HR Assistant                 

Contract duration:              6 months (renewable depending on fund)

Location:                             Gaza - North 

Starting Date                      ASAP

I-Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

II-Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks an Admin/HR Assistants for its humanitarian operations in Gaza.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

III-Position Profile

Human Resources Management Support 

• Prepare and maintain monthly attendance sheets; ensure all staff complete them daily. 

• Monitor and check staff attendance sheets. 

• Follow up on staff leave records and distribute necessary forms as needed. 

• Support the Area Senior Admin/HR Officer in tracking staff appraisals with relevant department managers. 

• Ensure adherence to Acted HR standard templates and internal regulations. 

• Draft contracts for daily workers and assistants; submit to the Area Senior Admin/HR Officer for review. 

• Complete exit forms and share them with the Area Senior Admin/HR Officer. 

• Prepare monthly payments for daily workers and submit them for review. 

• Track applications for enrollment in the health insurance system. 

Administration

• Coordinate meeting area reservations. 

• Track office supply needs and prepare relevant Order Forms (OFs). 

• Monitor overall cleanliness of offices in coordination with cleaning staff. 

• Assist in registering receipt of key items using appropriate forms. 

Recruitment 

• Assist the Area Senior Admin/HR Officer in organizing interviews and contacting shortlisted candidates. 

• Ensure collection of all required applicant documents as per ACTED HR Manual. 

• Draft employment contracts and share them with the Area Admin/HR Officer for review. 

• Collect all necessary information and documents for contract issuance (ID, photos, recruitment forms, etc.). 

• Update the new staff checklist in a timely manner. 

Filing and Archiving 

1. General Filing:

• Assist the Area Senior Admin/HR Officer in maintaining ACTED’s standard Admin/HR filing system, including correspondence, premises contracts, tax documents, and recruitment records. 

2. Personal Folders:

• Create personal folders (digital and hard copy) for national staff on their first day. 

• Ensure confidentiality and security of personal staff files. 

• Share personal folder documents with Capital HR during the first week of the following month (N+1). 

• Regularly update the personal folder database. 

3. Archiving:

• Ensure all documents are scanned and properly archived in ACTED’s system and SharePoint. 

جميع الحقوق محفوظة لموقع جوبس.

V. Qualifications:

• Bachelor's degree in human resources, business administration , or any other related field.
• Minimum 1 years of experience in relevant field.
• Proven experience working with NGOs, INGOs, possibly in similar roles is a plus
• Familiar with the Palestinian Labour Law.
• Computer skills, especially on Microsoft (word , excel , etc.)
• Excellent in written & spoken English/ Arabic.

IV. Submission of applications:

Interested candidates are invited to apply no later than July 18th, 2025 by clicking on the belwo link:

Acted - Area Admin/HR Assistant - North

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. 

Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.s