Human Resources and Travel Support

Position Information

Position: Human Resources and Travel Support

Reports to: Human Resources Assistant

Position Level: SB2/Peg 2

Duty Station: Jerusalem

Duration of Initial Contract: six months, extendable

Job Purpose and Organizational Context

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Our goal is to achieve food security for all and make sure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 members - 194 countries and the European Union, FAO works in over 130 countries worldwide to promote better production, better nutrition and better environment for a better life.

The FAO Coordination Office for the West Bank and Gaza Strip Programme implements the Country Programming Framework for Palestine to enhance the wellbeing of Palestinian people by making the agrifood system more efficient, inclusive, resilient, and sustainable in alignment with national policies and strategies and the United Nations Sustainable Development Cooperation Framework (UNSCDF).

Under the overall supervision of the FAO WBGS Head of Office, the general supervision of the Operations Officer and direct supervision of the Human Resources Assistant, the Human Resources and Travel Support is responsible for coordinating and executing administrative tasks related to the hiring of national and international affiliate workforce, in accordance with FAO rules and regulations.

Functions / Key Results Expected

• Support the overall hiring plan for hiring of national and international affiliate workforce.
• Assist in developing and/or reviewing Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
• Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
• Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
• Contribute to the management of the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
• Assist in monitoring the validity of contracts for national and international affiliate workforce in and take appropriate measures in coordination with supervisors for renewal or termination as necessary.
• Provide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
• Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization's values and commitments.
• Facilitate knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
• Assist in the performance evaluation process of national and international personnel, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
• Provide support to staff members/Consultants and their dependents in obtaining the necessary visas/entry permits in accordance with requirements of the United Nations and national government;
• Facilitate and prepare travel authorizations in GRMS, process travel expense claims, and respond to inquiries related to travel procedures and entitlements.
• Perform other tasks as required.

جميع الحقوق محفوظة لموقع جوبس.

Recruitment Qualifications

Education:

High School Diploma, University degree in Business Administration would be desirable

Experiance:

• A minimum of two years of relevant administrative experience.
• Work experience with UN agencies is desirable.

Language Requirements:

Fluency in both Arabic and English languages

NOTE: ''Fluency'' equals a rating of ''proficient'' in all four areas (read, write, speak, understand).

Other:

• Initiative, good judgment, ability to work under pressure, writes clearly and meets deadlines.
• Courtesy, discretion and ability to work with people of different national and cultural backgrounds.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Competencies

Corporate Competencies

• Demonstrates commitment to FAO’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Demonstrates integrity by modeling the UN’s values and ethical standards.

Functional Competencies

Knowledge Management and Learning

• Promotes a knowledge sharing and learning culture in the office.
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;

Development and Operational Effectiveness

• Ability to perform a variety of specialized activities related to administrative issues;
• Sound knowledge of administrative rules and regulations;

Leadership and Self-Management

• Focuses on result for the client;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change;
• Responds positively to feedback and differing points of view;

How to apply:

Please send the following documents by e-mail to: [email protected], indicating the VA title in the subject line:

1. Cover letter
2. CV
3. UNDP P11 form (new Personal History form) (google.com).

APPLICATIONS WITHOUT THE COMPLETED UNDP P-11 FORM WILL BE TREATED AS INCOMPLETE AND WILL NOT BE CONSIDERED.

Deadline for Application: 16 May 2025

ADDITIONAL INFORMATION:

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality