Project Administrative Assistant

Action Against Hunger (ACF) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting for its Hebron office a

Project Administrative Assistant

For 12 months  and upon the availability of funds

General Objective

The overall responsibility is supporting the Engineering team in various administrative and project-related tasks. The role involves a diverse range of responsibilities, with a focus on data review and update, document preparation, Archiving and providing support in monitoring and reporting on field-related activities.

Key Activities

 Objective #1 Project’s administrative Support:

Tasks:

• Assist the engineering department with administrative tasks and office work as required.
• Support the preparation of project documents and tools, including assessments, and agreements.
• Ensure data accuracy and quality preparation of different documents related to the job in coordination with ither departments.
• Organize and maintain physical and digital filing systems of all project documents and ensure coordination with project teams.
• Follow up the agreement and MoUs preparation process and ensure proper handling of these documents.
• Ensure that all MoU’s and agreements are signed, scanned, and archived.
• Assist in preparing Purchase Orders and required info for SPOs under framework contracts.
• Prepare, format and scanning payment documents and other project-related documents.
• Keep detailed records of project activities and provide necessary support for follow-up actions.
• Ensure proper archiving and documentation in line with ACF archiving processes and project closing checklists.
• Perform other administrative tasks as requested by the direct supervisor.
• Responsible for regular update of projects monitoring tools, tracking activity deadlines to request extensions when needed, and maintaining the tracking sheet for post-maintenance period
• Coordination with Information Management focal point to ensure that the project data are regularly updated and matched

Objective #2 Field Support and Operational Flexibility

Tasks:

• Follow up with the Field staff the progress of work implementation to update ACF’s required sheet as required.
• Assist field staff with data collection, surveys, and other field tasks if necessary.
• Travel within the West Bank to field sites as required.
• Provide translation services when needed.
• Perform other duties as needed according to the mission’s requirements and context

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• Bachelor’s degree in business administration (minimum requirement); candidates with an Engineering background are preferred.
• Proven experience in administrative support roles in engineering or construction, preferably in a project or NGO setting.
• Knowledge of different humanitarian & development sector (WASH, Shelter, FSL.. etc)
• Experience in creating and managing follow-up tools.
• Minimum of one years' experience in humanitarian and development programming, with a strong preference for project administrative work.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks.
• Proficiency in data processing, data quality assurance, and in archiving and managing digital files in accordance with donor requirements to ensure compliance.
• Understanding of humanitarian, emergency, and development programming.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Flexibility and the ability to work well under pressure in a fast-paced, multitasking environment.
• Proficiency in reading, writing, and speaking both Arabic and English.
• Proficiency in MS Word, Excel, PowerPoint, email/internet software, and other relevant tools.
• Ability to travel within the West Bank and stay overnight if needed

Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position.

Action Against Hunger has commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies.

We will only consider the candidacies received by our online service. Please click in the following link to access to the service

Applications will be accepted up to the 4th of August 2025 included.

Only those candidates pre-selected for a test and an interview will be contacted.

COMPENSATION PACKAGE:

ILS 56,223 to 64,451gross/ year divided in 12 payments and based on experience. In addition, Action Against Hunger covers food and transportation allowances for a fully worked month. 

PLEASE NOTE THAT THIS PACKAGE IS APPLICABLE FOR NATIONAL APPLICATIONS ONLY