Transport and Logistics Assistant

The European Union Border Assistance Mission at the Rafah Crossing Point – code name EUBAM Rafah – was launched on 24 November 2005, to monitor the operations of the border crossing point between the Gaza Strip and Egypt, after Israel and the Palestinian Authority concluded an Agreement on Movement and Access on 15 November 2005. The Council of the European Union welcomed the Agreement and approved that the EU should undertake the third-party role proposed.

The Mission is currently seeking for a candidate to fulfil the position of Transport and Logistics Assistant to be recruited as soon as possible.

Position reference: MSDL 03/04

Organizational Unit: EUBAM-RAFAH, Administration Department.

Duty Station: Ramat Gan-Tel Aviv

Reporting Line: International Transport and Logistics Officer

Contract Regime: PA Local Contractual Staff

Number of Posts: 2

Main Tasks and Responsibilities:
Logistics:
• To be responsible of and to ensure adequate logistical support to the Mission staff;
• To assist in the acquisition of equipment and services;
• To manage the distribution and allocation of logistical resources including transport
means;
• To coordinate and manage all aspects related to custom’s clearance procedures;
• To monitor available supplies, materials and products and forecast future stock needs;
• To manage on a daily basis the records of quantity, type and value of material,
equipment, merchandise, or supplies stocked;
• To prepare reports, such as inventory balance reports, reports on items issued to
custodians and status of equipment;
• To collect, file, forward and draft technical reports as well as to implement operating
instructions and to assist in drafting guidelines and procedures regarding provision of
assets and supplies;
• To be familiar with barcoding equipment and barcoding databases;
• To monitor and maintain updated the inventory system;
• To oversee the Mission's warehouse/storage areas;
• To assist in setting-up and updating a tracking list for consumables;
• To ensure that assets have been physically verified and custodianship/ location/
barcodes/ serial numbers have been confirmed and that any discrepancies are properly
investigated and documented;
• To reconcile results of physical verifications of the Mission’s assets with the electronic
inventory database;
• To cooperate with Procurement and Finance in preparation of tenders and invoice
follow up;
• To assist in planning of procurement by providing statistical data on consumptions and
estimated forecasts for equipment and services;
• To assist as required at the Property Surveillance Board meetings;
• To undertake any other related task as requested by the Line Manager(s).

Transport:
• To assist in the development, maintenance and revision of all the Transport and
Logistics related administrative tasks and instructions;
• To assist in the necessary storage, distribution and allocation of motor vehicles and
associated equipment to the Mission members;
• To assist in overseeing the correct use of the Mission’s vehicles by checking fuel
accounts, insurance overview, car consumptions, mileage control and regional
maintenance of the vehicles;
• To assist in checking the eligibility of vehicles use, the private use of vehicles, required
actions on damage to vehicles and reporting requirements;
• To provide support on transport related matters to the Mission members during field
trips;
• To assist in arranging appropriate recovery and breakdown services when needed;
• To perform any other duties as required by Line Manager with respect of fleet services

جميع الحقوق محفوظة لموقع جوبس.

Qualifications and Experience:
• Successful completion of a minimum level of secondary education and/or equivalent
professional technical trade and/or technical engineering, attested by a diploma;
• Minimum of 5 years of relevant professional experience in transport, warehouse and
asset management, after having fulfilled the education requirements.
• Ability to keep accurate and up-to-date records;
• Knowledge of processes and generic principles pertaining to inventory, supply chain
management, assets control and custom regulations;
• Awareness of market conditions applicable for different products and services;
• Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook);
• Valid driving license in area of operations.
Would be an asset:
• Experience in transport and logistics/assets management software and an ERP database;
• Experience in procurement procedures, including in market surveys, compiling technical
specifications etc;
Proficiency in Hebrew;
• Ability to drive 4X4 and armoured vehicles (C1 driving license).

For detailed job descriptions and application form, please visit EUBAM RAFAH’s website, section Job Opportunities - Local and International: www.eeas.europa.eu/eeas/eeas-vacancy-announcement-multiple-sections-eubam-rafah_und_en

Application procedure:

General rules for the applications to be considered - candidates shall:

• use and duly complete the EUBAM RAFAH application form provided on the official website or the application will not be considered;

• send the application by email to: [email protected]

• the subject of the email should include reference number followed by candidate’s name in capital letters (i.e: MSDL03/04_FIRST NAME_LAST NAME).

Applications not fulfilling the criteria above, incomplete or sent after the closing date will be disqualified.

Applicants are strongly advised not to wait until the last day to submit their applications, since heavy internet traffic or a fault with the internet connection could lead to difficulties in submission. EUBAM RAFAH cannot be held responsible for any delay due to such difficulties. 

Furthermore, please be aware that:

• if at any stage during the selection procedure it is established that any of the information provided by a candidate is incorrect, the candidate in question will be disqualified. 

• due to high number of applications usually received, only shortlisted applicants for the next phase of the selection process shall be contacted. 

• the selected candidates will be employed provided that they submit a medical fit for work certificate and criminal record’s clearance. 

IMPORTANT INFORMATION FOR THE APPLICANTS

Applicants are reminded that the selection committee’s works are confidential. It is therefore forbidden for the applicants to make direct or indirect contact with the selection committee members or to ask anybody to do so, on their behalf.