الوصف الوظيفي

THE ORGANIZATION:

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International is running its programmes under the new name of Humanity & Inclusion (HI). - Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

For further information about the association: www.hi.org

OBJECTIVE OF THE POSITION:

Based in Jerusalem, under the responsibility of the Country Manager, the  logistics manager is responsible to ensure smooth running of mission's logistics in compliance with Humanity & Inclusion internal framework and institutional donor regulations..

REPONSIBILITIES:

Responsibility 1: Steer the mission’s logistics management

Activities:

  • Update and apply logistics procedures for the supply chain (purchase, stock, transport), equipment, vehicle fleets, power supply and telecommunications, in compliance with the legal framework and internal and donor regulations
  • Set up monitoring tables to improve regular data follow up
  • Set up indicators and internal controls for the implementation of logistics procedures
  • Train mission teams on donor logistics procedures in compliance with the legal framework and donor regulations
  • Support field teams in the training and monitoring  of partners with regard to the implementation of logistics

     procedures

  • Ensure checks are conducted on partners' logistics processes

Responsibility 2: Supervise supply chain management

Activities:

  • Coordinate the drafting of a supply plan per project
  • In liaison with the CM and RLC, define (adapted procedure) and supervise the mission’s supply procedures in compliance with internal and donor regulations and legal requirements
  • Oversee the transport of merchandise and manage customs clearance procedures
  • Organize national and international calls for tender
  • Updating the suppliers data base and purchase price list
  • Supervise the monitoring of Purchase and Service Requests and check purchase files
  • Supervise the reception of merchandise and the delivery of material to requesting parties
  • Check and follow up Logistics service contracts and manage archive

Responsibility 3: Supervise the management and use of the vehicle fleet and other means of transport in compliance with internal regulations and the security plan

Activities:

  • In liaison with the CM, define, organise/ensure the organisation of the mission’s transport needs
  • Define the management and user rules for vehicles and other means of transport in compliance with local legislation,

     the highway code, the mission’s security rules and HI’s regulations

  • Make sure   the following tasks are implemented  and recorded in the vehicle monitoring chart (VMC):
  • Optimal vehicle maintenance
  • Monitoring and checking vehicle use and consumption
  • Managing the vehicles' fuel supply
  • Following up on road accidents
  • Ensuring the supply of fuel for the vehicles
  • Ensure the mission's vehicles are correctly insured
  • Supervise  the filing and archiving of files, contracts and documentation associated with vehicles and transport

Responsibility 4: Supervise stock and equipment management

Activities:

  • Validate the choice of adapted materials in compliance with procurement procedures
  • Assist with the definition of equipment and stock management procedures and put them in place
  • Set up and monitor Equipment Monitoring Charts(EMC); ensure the reliability of the data they contain and the filing and

      archiving of documents pertaining to them

  • Liaise with the mission  Accountant Unit on the localisation of fixed assets and their monitoring in the EMC
  • Monitor entries and withdrawals for each equipment group
  • Undertake regular physical inventories and send them to regional office in compliance with deadlines
  • Supervise the monthly inventory of stock and ensure that stock reports are sent on time
  • Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication, etc.)
  • Check the IT Charter is properly applied and monitor email and internet access
  • Train mission staff on how to handle equipment and draft procedures for use
  • Assist with drafting donors' financial reports, funding proposals and budgets/budget revisions for aspects concerning

     equipment management

  • Prepare the annual plan for equipment needs in the mission and follow up

Responsibility 5: Supervise the management of general services (expatriate staff accommodation, offices and storage facilities)

Activities:

  • Identify and anticipate mission needs for premises
  • Define the criteria for choosing and selecting premises
  • Supervise  the fitting out, upkeep and maintenance of premises
  • Analyse insurance coverage options and contact insurance companies
  • Monitor the premises' utility contract costs (water, electricity, etc.)
  • Ensure the premises are secure (locking systems, watchmen, first aid kits, extinguishers)
  • Manage the logistical organisation of seminars and training

Responsibility 6: Support the Country Manager in the analysis and implementation of the mission's security rules

Activities:

  • Bring all security information collected that he/she is aware of to the attention of the CM
  • Monitor the mission risks
  • Circulate information concerning the security of travel, equipment and premises within the mission
  • Secure and render visible the premises, vehicles, equipment and individuals as set out in the security rules

Responsibility 7: Manage the coordination office Logistics team

Activities:

  • Supervise and lead the mission logistics team, set objectives and assess direct reports
  • Train his/her team
  • Set up communication and coordination mechanisms for his/her team
  • Manage contractual monitoring (leave, end of trial periods, etc.) of the staff he/she line-manages
  • Oversee the team's career development: define training needs and provide guidance on professional development

Confidentiality is required in all these responsibilities.

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

THE SUCCESSFUL CANDIDATE WILL HAVE:

  • Knowledge and experience of international donors procedures
  • Demonstrated ability and motivation to build  capacity and/or train others
  • Fluent in Arabic and English (French a plus)
  • Good organizational skills
  • Good oral, written communication and presentation skills
  • Excellent diplomatic, presentation, interpersonal communication skills
  • Ability to multitask and deal with stressful situations

EDUCATION AND EXPERIENCE:

  • Degree in logistics or  business management
  • Minimum 2 year experience as Logistics Manager
  • Previous work experience with I/NGO
  • Proven experience in team management and structuring
  • Good level of technical skills in mechanics / IT / Communications / construction or other desired
  •  

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Initial contract will be for a period of one year renewable and the position is based in Jerusalem

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Basic salary range for the position : From 10,341 ILS to 13,609 ILS based on experience

تفاصيل الوظيفة
المسمى الوظيفي Logistics Manager
آخر موعد للتقديم 24 - Apr - 2019
المكان القدس
نوع الوظيفة دوام كامل
المستوى المهني إدارة
الراتب 10,341 ILS to 13,609 ILS
الدرجة العلمية البكالوريوس
الخبرة 2 Years
آلية التقديم

Interested candidates should send their CV and motivation letter to reach on or before the 24th April 2019 to: [email protected]

indicating your full name and the job title (Logistics Manager) in the subject line in your e-mail application.

Only shortlisted candidates will be contacted. Applications incomplete or received after the deadline will be disregarded.

نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.