الوصف الوظيفي

The Project: FCDO Trade Facilitation and Customs Support (TFCS)

The FCDO Trade Facilitation and Customs Support programme (TFCS) is a £15m programme financed by FCDO and operational from 2020 – 2023. The objective of the TFCS is to improve the trade performance and customs capabilities in the OPTs. It will ultimately contribute to increased inclusive private sector-led economic growth and fiscal sustainability in the OPTs.

Cowater is responsible for managing the implementation of this programme on behalf of FCDO and under its supervision.

Roles and Responsibilities:

  • Providing driving and logistic support to ensure smooth transport of staff and delivery of tasks for the TFCS Office, including:
  • Planning and conducting safe and timely transportation of staff, visitors, mail and supplies throughout the West Bank.
  • Preparing the vehicle for field trips.
  • Ensuring the vehicle is ready for departure at the correct time location and in proper condition on a daily basis (clean, fuel refill, etc.)
  • Maintaining a record of vehicle license and insurance and alerting the car rental company of its expiry date.
  • Ensuring timely and prompt delivery and collection of mail from and to TFCS suppliers, vendors, partner organizations and other stakeholders once daily or as required.
  • Ensuring all car logs are maintained in each vehicle and accurately filled out.

As available, depending on driving tasks:

  • Providing office support services to ensure efficiency and effectiveness within the TFCS Office, including:
  • Monitoring the use of supplies and stationery.
  • Coordinating the repair and maintenance of office equipment.
  • Ensuring that all assets are recorded on the Asset Register and appropriately labelled.
  • Performing receptionist functions, including receiving, directing, and relaying telephone messages.
  • Greeting, assisting and/or directing visitors.
  • Providing secretarial support, including scanning, photocopying, etc.
  • Identifying office needs and preparing purchase requisitions.
  • Supporting the Finance and Operations Lead in the preparation of procurement documents, particularly purchase requisitions, and offers analysis according to the TFCS Procurement Policy.
  • Signing the payments from authorized staff
  • Updating the regular monthly expenses tables
  • Updating the procurement database
  • Maintaining the West Bank petty cash fund and its records and prepare the petty cash replenishment report
  • Photocopying, scanning and labelling all the financial document twice a week at minimum to be ready to send to HQ along with the monthly financial report.
  • Organizing the finance department filing
  • Keeping track of the issued and liquidating advances and updating the Finance and Operations Lead of the advance’s status.
  • Sending the bank transfer letters to the bank when necessary.
  • Reviewing the vehicles logbook and make the calculations, spot check is required to ensure trips are registered in the book.
  • Assisting in the procurement process, prepare the Purchase Requisition, RFP and procurement analysis for the procurement panel review and selection.
  • Communicating with IT support company for all troubles encountered in the office
  • Assisting, as directed by Finance and Operations Lead, in general administrative, logistical, and other tasks for the office.

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

Key Competencies and Experience:

  • Ability and knowledge to perform the adminstation tasks listed under the ToR
  • Written and verbal communication skills in English
  • Valid driver’s license
  • Experience driving in Palestine, safely and smartly
  • Knowledge of car maintenance requirements

Reporting Lines and Managerial Responsibilities

This role reports to the Finance and Operations Lead.

تفاصيل الوظيفة
المسمى الوظيفي Driver and Office Assistant
آخر موعد للتقديم 17 - Feb - 2021
المكان رام الله والبيرة
نوع الوظيفة دوام كامل
المستوى المهني مبتدىء
الراتب N/A
الدرجة العلمية الثانوية العامة
الخبرة 1 Year
آلية التقديم

General Guidance

Interested applicants are kindly requested to submit their CVs. [email protected]

We thank all applicants for their interest in this project, however only those shortlisted will be contacted.

Cowater is  Equal Opportunity Employer.

نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.