Job Vacancy –Compliance Officer
Position: Compliance & HR Officer
Duty Station: West Bank, Ramallah
Mission: occupied Palestinian territory (oPt)
PREMIERE-URGENCE INTERNATIONAL (PUI) is an international, apolitical, non-religious, and non-profit French organization intervening in 23 countries worldwide. PUI aims to provide a global response to the fundamental needs to people affected by humanitarian crises, from the emergency to the restoration of their autonomy and dignity. Première-Urgence and Aide Médicale Internationale merged in 2011 to offer a better range of lifesaving care and life-changing assistance to communities affected by extreme adversity.
PUI's humanitarian and development aid strategy in oPt focuses on providing support to populations affected by the coercive environment and subsequent IHL/HR violations both in the West Bank (WB) and the Gaza Strip (GS). PUI's programming incorporates interventions in several sectors, aiming at the prevention of livelihoods' loss and displacement as a consequence of protection threats, lack of services (health, education, WASH), and lack of access to agricultural lands or job opportunities.
PUI is seeking for: Compliance & HR Officer
Duration: 5 months (renewable depending on funds availability)
Starting Date: 1st September 2021
This is a full-time position from Sunday to Thursday (08:00 AM – 04:30 PM).
Under the direct supervision of the Admin Coordinator and in close coordination with the admin staff in the bases and the project managers, The Compliance Officer will be responsible to strengthen the culture of compliance within PUI through the provision of advice, evaluation, and measurement of the level of compliance and the continuous review of internal controls on crosscutting high-risk issues to ensure that the first line of defense is functioning properly.
- Contextualize and deliver trainings to PUI staff and, when applicable Implementing partners on topics including but not limited to: Document Management, including Securing Supporting Documentation (SSD); Data Protection; Anti-Corruption; Sanctions, including counterterrorism (e.g. vetting); and PUI’s Partnerships Toolkits.
- Develop SOPs to contextualize and implement processes under the remit of the global Risk & Compliance function (e.g. Data Protection, Anti-Corruption, Risk Management, Sanctions, including Counterterrorism).
- Advise on compliance with PUI Partnership Toolkits (e.g. reviewing contracts, MoUs, OATs, etc.).
- Conduct spot checks and quality reviews on crosscutting issues (e.g. Document Management, including SSD, Data Protection, Anti-Corruption, Sanctions, including counterterrorism (e.g. vetting), Partnerships (downstream and lateral)).
- Support other functions to develop tools to improve function-specific compliance on adhoc basis.
- Review templates developed by other functions if the templates have crosscutting implications, or on an as needed basis
- Be the focal point for institutional donor audits. The focal point will coordinate the work required among the different sections/units to respond to the audits, carry out spot checks on documents provided, and liaise with PUI Basis in Gaza Strip & Nablus.
- Maintain a tracker and follow up on recommendations from audits
- Be the focal point for Risk Management. This includes advising the Country Management Group (CMG) on risks and mitigation measures, advising on compliance with PUI’s risk management framework, facilitating or co-facilitating (with relevant PUI staff) the risk identification and assessment meetings / workshops, facilitating the rollout and contextualization of risk management tools and processes (e.g. action plans), and supporting risk owners with fulfilling their risk management responsibilities.
- Data Protection: All questions or requests for support related to data protection, specifically PUI’s data protection policies or procedures (e.g. data sharing / data processing agreements, data protection impact assessments, data processing activity maps, data breach reporting requirements, etc.) should be directed to the Compliance Officer. Additionally, questions on donor requirements related to data protection must be directed to the Compliance Officer.
- Regulatory Issues: All questions or requests for support related to regulatory issues must be directed to the Compliance Officer. Issues to be directed the them include but are not limited to sanctions regulations, including counterterrorism.
- Risk Management. the Compliance Officer will be the focal point for risk management. This means they will advise on compliance with PUI’s risk management framework, support the risk identification and assessment meetings / workshops, support the rollout and contextualization of risk management tools and processes including but not limited to action plans. Support is envisaged as helping risk owners understand their obligations as laid out in PUI’s Risk Management Toolkit and supporting risk owners with completing and monitoring the action plans.
- Completing the Securing Supporting Documentation Tools (e.g. Transaction Checklist (TC) and Reconciliation of Deliverables (RD)). These are routine controls of the Support and Programme functions. As this is a crosscutting procedure, the role of Risk and Compliance is to provide guidance on the procedure and perform spot checks.
- Help Decision-making Processes or Process Implementation: For example, tender review and selection committees, approving partnerships as a result of due diligence processes, go/no go decisions, approving due diligence exercise, development of minimum standards.
Human Resources tasks
- Support the recruitment process according to PUI recruitment policy and our checklist in order to maintain a good filing system
- Cross check the information provided by the candidate who has been selected for a new job in PUI and collect the required document according to our HR checklist.
- Follow up and Organize HR files for PUI local and international staff according to a checklist which contains all the needed documents to each employee softcopies in the server and hardcopies in a locked cabinet.
- Keep Track on Timesheets on monthly basis to all PUI Staff and integrate them in the HR database.
- Prepare staff/ daily workers contracts and other contracts with taking into consideration the HR policies and procedures.
- Share Letters, e-mails and other formal documents with internal and external stakeholders.
- Track all PUI Staff training needs and taken.
- Support the PUI HR policies updates and provide training on PUI policies when needed for PUI staff.
- Support the PUI salary scale update through cross checking with the market and the benchmark when needed.
- Ensure that the staff appraisal mechanism is maintained and track all staff appraisals.
- Liaise with PUI legal adviser on HR issues and keep the Country Management Group updated about the new legislations.
جميع الحقوق محفوظة لموقع جوبس.
Required Knowledge, Skills, and Experience
- Bachelor's in a field related to accounting, finance, audit, business administration, international development, or any relevant field.
- Minimum 5 years of previous experience in a similar position within the humanitarian sector, with national or international NGOs (Prior knowledge of the projects areas is an asset);
- Proven relevant experience in internal auditing, financial management.
- Understanding of institutional donor (ECHO, HPF, CDCs, etc.) procedures.
- Familiarity with the humanitarian principles, protection, PSEA, international humanitarian law (IHL), and international human rights law (IHRL);
- Written and verbal fluency in English and Arabic;
- Sound understanding of project cycle in humanitarian & development contexts and experience in administering project management tools.
- Good analytical skills and capacity to present data in a clear and concise manner;
- Experience in working closely with local partner organizations and stakeholders.
- Ability to draft good quality short reports in English and Arabic.
- Computer skills, in particular MS Word, MS Excel, MS Outlook, MS Project, and the Internet.
- Ability to demonstrate sensitivity to gender issues, as well as the commitment to equal opportunities.
- Proven knowledge of logical framework and project budgeting.
- Capacity to apply organizational rules and procedures.
- Capacity to treat information confidentially.
- Flexibility to new ideas and ability to work under pressure.
- Ability to prioritize tasks and keep deadlines.
- Ability to summarize and provide comprehensive information.
- Creative and critical thinking.
- Open to criticism and feedback and eager to learn.
- Positive attitude, excellent communication skills, and excellent team worker
PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).
All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.”
If you believe you are the candidate we are looking for, please submit a cover letter and a detailed resume before August 15, 2021, 04:00 pm, by sending an e-mail to [email protected]. Please indicate the Position Title ("Compliance & HR Officer ") in the E-mail subject line.
Incomplete applications will not be considered. Only short-listed candidates will be contacted.