Grants and Partnership Manager

Duty Station: Ramallah

Starting Date: July 2025

Première Urgence Internationale is a French non-profit, non-political, non-religious non-governmental international organization (NGO); which has been operational in the Occupied Palestinian Territory since 2002. PUI is operating in the West Bank, including East Jerusalem and Gaza Strip. The organization is working in different fields such as shelter, Food security and livelihoods, Agriculture, Heritage, Economic recovery and Cultural Heritage.

PUI’s humanitarian and development aid strategy focuses on providing support to populations affected by the coercive environment and subsequent violations of international humanitarian/human rights law in both the West Bank (WB) and the Gaza Strip (GS). It combines several sectors of intervention to prevent the loss of livelihoods and displacement of populations as a consequence of protection threats, addresses the lack of services (Health, Education, WASH), and the lack of access to agricultural lands or job opportunities.

Overall Objective

Under the direct line management of the Grants Coordinator, the Grants & Partnership Manager is the mission focal point for all matter related to partnerships and reports regularly to HQ Program Officer/ HQ Grants Officer and/or HQ Partnership Officer. He/ She provides key support in the development of the mission partnership strategy and the follow-up of current and future partners.

Tasks and Responsibilities

PARTNERSHIP (70%)

• Partnership strategy: Lead the design and implementation of a partnership strategy, including follows-up and updates of mapping of existent and potential local partners, consortium opportunities. Identify and propose new partners opportunities, when relevant, in the frame of proposal development.
• Partnership management: Act as focal point for any partnership related matter. Lead the due diligence process for each identified partner and supervises the different partnership agreements/ amendments. Support the bases in their coordination with local partners to ensure adherence to donor’s requirements and PUI’s policies, procedures and overall program quality standards. Assists the DHoMP and Field Coordinators in the follow-up of program’s activities and contract implementation. Supports technical coordinators and operations’ teams in the bases in the tracking, collection, review and compilation of information relative to partners’ program operational progress.
• Capacity building: build the team capacities in terms of partnership management and follow-up. Design and implement capacity building plans for partners.

GRANTS MANAGEMENT (30%)

• Award management: Ensure the proper understanding, archiving, follow up, internal communication about mission signed award, contract and their amendment, under the Grants Co supervision.
• Reporting: Ensure the timely and qualitative production of all communication materials, internal and external reports, including annexes. Supports the MEAL unit in the collection and analysis of project’s data, to ensure the production of comprehensive documents and reports for internal (PMT or AFU) and external diffusion (ITT, reports, etc.).
• Proposal development: Ensure the timely and qualitative production of concept note and proposals package. Develops and updates SOPs for program development and reporting in coordination with the Grants Coordinator, Deputy Head of Mission for Program and relevant Technical Coordinators.

Specific Objectives and Linked Activities

1- To lead the design and implementation of a partnership strategy and to ensure quality production of project proposal involving a local partner:

• Lead, under the DHOMP supervision, the development of the partnership mission strategy, to be included in the global mission strategy, including an updated partner mapping for areas of intervention.
• Supporting the Grants Coordinator with the coordination (i.e. planning, distribution of tasks, milestones, list of components, etc.) of programs and proposal development (i.e. proposals, concept notes, amendments, no cost extension, etc.).
• Supporting the Grants Co in ensuring the collection of information and inputs from Program, Finance, Logistic and HR teams at base and coordination level in due time.
• Acting as a focal point with partners to collect all the necessary documentation from the partners for project development.
• Revising the partner’ documentation to ensure that information fits the appropriate format in compliance to donor guidelines.
• Checking that the human, financial and logistics means are in line and coherent in all partners documentations, reporting any discrepancies and participating in the identification of solutions.
• Support the partner teams and seek to improve their proposal and reporting writing capacities through regular meetings and the provision of comprehensive materials.

2- To ensure the contractual management of partners:

• Under the supervision of the Grants Co/ DHOMP and in coordination with the concerned Field Coordinator(s) and Compliance Manager, ensure the due diligence of local partners in accordance to PUI guidelines, keeping up to date all due diligence documents for each partner as necessary
• Drafting appropriate partnership agreements and the annexes, considering the outcomes of the due diligence process and relevant project and donor’s requirements, liaising with the Grants Co/ Deputy Head of Mission for review and approval
• Following up on signature, amendments, termination etc. keeping track of all partnership agreements signed in the mission
• Centralize, archive, follow up of all partners’ contracts and their eventual amendments signed
• Communicate and inform the mission about the content of the signed contract and their amendments, ensure the compliance of the partners towards its legal contractual obligation toward PUI
• In coordination with Grants Co and Field team, supervise the organization of kick-off meetings with national partners for the new projects, bringing together key PUI and partners’ staff
• Centralize all partner inputs from different department (Log, Fin, HR, Tech, MEAL, Compliance) for contract review or drafting prior to signature
• Reports to HQ Program Officer or HQ Grants Officer to seek for HQ approval over contractual review and submission agenda for signature of partnership agreements or amendments.

3- To ensure proper follow-up and capacity building of local partners:

• Ensuring partners’ regular follow-up through agreed meetings schedule to discuss program achievements, and challenges.
• Assist the DHOMP and Field Coordinators in the implementation and follow-up of partners program’s activities.
• Responsible for defining the partner reporting schedule and launching the reporting packages (both narrative and financial reporting), including guidelines and templates to be utilized as well as the timeline.
• Collect information and inputs from Program and Support partners’ teams in due time, provide critical feedback, adapt inputs to the appropriate format, and submit the final paper for validation to Grants Co in a timely manner.
• Provide reporting which adheres to and faithfully transposes donors’ contractual or PUI guidelines.
• Provide utmost standard of writing and quality to all reporting s/he prepares.
• Verifying compliance of partner accountancy and monitor budget expenditure so it follows PUI and donors’ procedures as defined in the partnership agreement.
• Support the Compliance Manager with the collection and checks of accountability documents from partners (such as distribution papers, invoices, purchase files, handover certificates and any other relevant supporting documents) to be shared with Coordination Office according to the compliance process.
• Checking, in coordination with the Admin & Finance Department at Coordination level, that finance justifications and means of       verification tools are provided by partners, reporting to the Admin & Finance Coordinator and Logistics Coordinator any alert concerning partners’ finance administrative and logistics processes (in particular supply chain).
• Identifying, designing training plans and facilitate relevant training(s) for local partner(s) to meet projects/programs requirements and adhere to PUI’s standards in terms of overarching activities (i.e. Protection, MEAL etc).
• Guiding the concerned bases during the review of the partner’s performance, including successes, challenges and lessons learned, fostering ongoing partnerships beyond the sub-award project cycle.
• Support the facilitation of field visits of donors/coordination office when related to partners’ activities.
• Work collaboratively with partners and PUI staff to constructively resolve any issues that may arise.

4- To ensure proper team management and internal capacity building:

• In collaboration with the HR department and line manager, participate in the recruitment process(es) of staff under his/her line management by: drafting job descriptions/technical tests/interview forms, shortlisting resumes and conducting interviews.
• Brief newly recruited personnel on their roles and responsibilities.
• Ensure the adherence of his/her subordinate(s) to all PUI’s policies, rules and regulations.
• Monitor and provide objective feedback related to the performance of the staff under his/her supervision (including staff performance appraisals every 6 months) to promote professional development.
• Organize regular trainings and refresher trainings for PUI staff members on partnership management (communication channels, follow-up, capacity building of partners, mission partnership strategy etc).
• Assist the line manager in defining and implementing the required training(s) to subordinate(s) and other relevant colleagues regarding task to be developed on the framework of the project.
• Ensure good communication, coordination and information level of concerned members of the field teams during regular coordination meetings (or other when required).
• Contribute to the resolution of team conflicts and ensure team building and discipline.

5- To contribute to the mission grants management:

• Centralize, archive, follow up of all donor contracts and their eventual amendments signed.
• Communicate and inform the mission about the content of the signed contract and their amendments, ensure the compliance of PUI towards its legal contractual obligation toward donors.
• Participate in the mission’s effort to implement contractual donor guidelines (i.e. quality standards, procurement, administration, etc.), by communicating them to the teams, checking their application, alerting Grants Co anytime a potential breach is identified.
• Follow the implementation of all programs and support the Technical Coordinators (Health, MHPSS, WaSH, MEAL) and the operational teams in the bases in the gathering of all information regarding the follow-up operational results, contractual indicators and the respect of schedules, especially when those are contractual.
• Support the Technical Coordinators to prepare and review programmatic documents (i.e. reports, manuals, maps, etc.) as well as for other tasks when needed.
• Centralize all mission inputs from different mission department (Log, Fin, HR, Tech, MEAL, Compliance) for contract review or drafting prior to signature.
• Maintain updated follow-up tools for donor reporting and share with the team the reporting packages, including guidelines and templates to be utilized as well as the timeline.
• Collect information and inputs from Program and Support partners’ teams in due time, provide critical feedback, adapt inputs to the appropriate format, and submit the final paper for validation to Grants Co in a timely manner.
• Provide reporting which adheres to and faithfully transposes donors’ contractual or PUI guidelines.
• Provide utmost standard of writing and quality to all reporting s/he prepares or contribute to.

جميع الحقوق محفوظة لموقع جوبس.

Required Knowledge and Skills

EDUCATION: 

Required: 

• Master´s degree in project management, political sciences, international development, humanitarian studies, public administration, social science or other relevant areas; or equivalent professional experience.

PROFESSIONAL EXPERIENCE: (Humanitarian, International)

Required: 

• At least 4 years of experience in a similar role and/or areas of partnership management, program development, project management, donor reporting and grant compliance for an international NGO.
• Experience in creating communication products (i.e. articles, success stories, etc.).

Desirable:

• Past work experience in conflict zones or security volatile contexts.
• Past work experience and/or knowledge of donor compliance requirements (ECHO, BHA, SIDA, GAC, WFP).

KNOWLEDGE AND SKILLS`: 

Required: 

• Strong writing skills.
• Attention to details.
• Attention to quality of produced materials.
• Strong planning and anticipation skills.

LANGUAGES

Required:

• Strong command in writing and editing documents in English and Arabic.

Desirable: 

• French

SOFTWARE (Pack Office, Other (to be specified))

Required: 

• Strong computer skills essential, including ability to operate Microsoft Word, Excel, database management software, statistical packages, GIS.

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

• Proven capacity for analysing and synthetizing comprehensive information and technical data; Ability to write and edit reports under deadline pressure.
• Ability to guarantee effective and timely outputs.
• Strong presentation and communications skills for public presentations and communication materials.
• Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload. Self-motivated, flexible and adaptable to the needs of the team and organization.
• Strong commitment to support/develop capacity of the staff and partners, and in developing a second layer of leadership.
• Proven management ability and inter-personal skills – team player.
• Problem solving and leadership skills.
• Ability to manage conflicting priorities in personal workload.

*To have a valid driving license

PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).

All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.”

If you believe you are the candidate we are looking for, you could apply using the two mandatory steps:

1. Please fill in the form in the link below:                                                                                                           GRANTS AND PARTNERSHIP MANAGER – APPLICATION FORM                                                                                                                                                                              
2. In addition, please submit a cover letter and a detailed resume before Sunday June 01, 2025 by sending an e-mail to [email protected]. Please indicate the Position Title " Grants and Partnership Manager" in the E-mail subject line.

Incomplete two steps applications (unfilled forms or unsent CVs) will not be considered. Only short-listed candidates will be contacted.