Position Title:Administration and Finance Fellow
Program:Partnerships with Youth ( PWY)
Reports To: Finance and Administration Manager
Position Location:Ramallah, West Bank
IREX is an international nonprofit organization providing thought leadership and innovative programs to promote positive lasting change globally. IREX enables local individuals and institutions to build key elements of a vibrant society: quality education and innovative youth development programming, independent media, and strong communities. To strengthen these sectors, our program activities also include conflict resolution, gender, and technology for development. Since its establishment in 1968, IREX has employed field-tested methods and innovative uses of technologies to develop practical and locally-driven solutions with partners in 120 countries. In the West Bank, IREX brings an innovative youth development approach that will lead the development and implementation of the USAID-funded Partnerships with Youth program in the West Bank.
Partnerships with Youth is a five-year, USAID-funded program that builds on and expands USAID-supported Youth Development Resource Centers (YDRCs) to create opportunities for active youth learning and innovation in the West Bank. PWY provides subgrants and technical assistance to eight YDRCs in Hebron, Jenin, Jericho, Nablus, Qalqilya, Tubas, Salfit, and Tulkarem, and two implementing partners in Albireh and Bethlehem to build their organizational capacity and improve their sustainability.
Summary of Position:
The PWY Program is seeking for a 3-month Internship Fellow .The PWY Fellows program guarantees the essential youth presence and voice in PWY activities and planning, and offers hands-on, practical work experience to young Palestinian professionals. Under the supervision of the Administration and Finance Manager, the fellow will work with the admin team to get acquainted with the various admin and finance functions and provide administrative, financial, and operational support to the PWY office per the tasks detailed below.
Assist with day to day operations of the HR functions and duties
Compile and update employee records (hard and soft copies)
Assist with the hiring process, including submitting of job postings online and scheduling candidate interviews
Assist in coordinating logistics for new hire orientations and employee training sessions
Records minutes at various meetings and archives them accordingly.
Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax and messenger;
Assist in maintaining current up to date Procurement documents and Manuals.
Assist with managing the procurement administrative process throughout the duration of the preparation of the all documentation until the award of the contract
Assist in providing purchased materials to the responsible receiving office and do all actions for completing the process.
Assist in reviewing the payments; Review all incoming invoices and ensure all content is correct. Ensure all supporting documents are attached. Review all supporting documents (Purchase requests, RFQs, Analysis, Contracts, Receipt forms, deduction at source, terrorism check) and ensure that all needed approvals are made.
Contact Suppliers and deliver their checks, and ensure correct receipts are provided by suppliers.
Assist in preparing the monthly VAT Refund Reports for the USAID
Assist in reviewing the petty cash payments and ensure all supporting documents are attached
Accompany the accountant to the Ministry of Finance to follow up on VAT exemptions and income tax payments.
Assist in scanning and filing of all financial documents and maintain quality for reporting purposes.
Assist in the planning and the preparation for meetings, conferences and conference telephone calls.
Receive, direct and relay telephone and fax messages to relevant personnel.
Perform other duties as required or assigned.
Qualifications and Requirements:
A fresh graduate from college or university with a degree in business administration, public administration, finance, or other related field.
Must be less than 29 years old.
Committed to the development of Palestinian youth, and interested in working with youth and community development programs.
Self-motivated, quick learner, and able to take initiative.
Strong interpersonal skills and ability to work positively and cooperatively within a team.
Strong English and Arabic language skills required, both written and verbal.
PWY Fellows receive a small daily stipend to cover transportation costs and other incidental expenses
To apply please send your CV along with a cover letter and names of three references through Apply Now button below to
by 5:00 pm on Thursday 15/02/2018.
Only shortlisted candidates will be contacted.