Update of HR Manual, Finance and Procurement Manual, and Creation of Governance Manual

Anar for Empowerment and Psychosocial Support

Tender Description

Terms of Reference (TOR) for Individual Consultant

Update of HR Manual, Finance and Procurement Manual, and Creation of Governance Manual for ANAR

Introduction

ANAR is seeking the services of a qualified consultant to update its Human Resources (HR) manual, Finance and Procurement manual, and create a Governance manual. The consultant is expected to ensure that these manuals are comprehensive, compliant with current regulations, and aligned with ANAR's operational needs and strategic objectives. A guiding note for this task is the latest Micro Assessment Report of ANAR for Empowerment & Psychosocial Support, commissioned by the United Nations Children’s Fund.

ANAR is a not-for-profit organization situated in Beit Sahour, Palestine. Their work is focused on advancing the psychosocial wellbeing and resilience of children impacted by violence and oppression. ANAR’s mission is to prioritize the essential human rights of health and wellbeing for Palestinian children, caregivers, and the broader community through participatory, holistic, and inclusive approaches to psychosocial support grounded in human rights and protection principles. The organization also emphasizes the importance of community-based psychosocial support and creative expression as fundamental pathways to community development and healing.

Objectives of the Assignment

The consultant will be responsible for the following tasks:

Update the HR manual to reflect current labor laws and ensure compliance with the Ministry of Labor’s requirements. This includes sufficient communication with the Ministry to secure approval for the revised manual.

Update the Finance and Procurement manual to ensure it encompasses sufficient financial regulations and best practices.

Create a Governance manual that outlines the governance structure, policies, and procedures for ANAR.

Scope of Work

The consultant will undertake the following activities:

3.1 HR Manual

Review the existing HR manual and identify areas that need updating.

Conduct consultations with relevant stakeholders to gather input and feedback.

Research and incorporate current labor laws and regulations.

Ensure the manual reflects best HR practices and the strategic objectives of ANAR.

Communicate with the Ministry of Labor to ensure compliance and secure approval. (Already Initiated)

Ensure that any changes, additions, or modifications to the manuals are accurately translated and available in both Arabic and English.

3.2 Finance and Procurement Manual

Review the existing Finance and Procurement manual.

Identify gaps and areas for improvement.

Incorporate best practices in financial management and procurement processes.

Ensure the manual aligns with regulatory requirements and organizational needs based on the current and expected growth.

Ensure that any changes, additions, or modifications to the manuals are accurately translated and available in both Arabic and English.

3.3 Governance Manual

Research governance frameworks and best practices suitable for ANAR.

Outline governance structure, roles, responsibilities, decision-making processes, and authorization.

Develop policies and procedures that support effective governance.

Ensure the manual is available in both Arabic and English languages to cater to the diverse linguistic needs of the organization and its stakeholders.

Deliverables

The consultant is expected to provide the following deliverables:

Updated HR manual with evidence of communication and approval from the Ministry of Labor.

Updated Finance and Procurement manual.

Comprehensive Governance manual.

Final report summarizing the processes, practices, changes, additions, and recommendations.

Duration of the Assignment

The assignment is expected to be completed before August 31, 2025, starting from the date of contract signing.

Consultant’s Qualifications

The consultant should possess the following qualifications:

Advanced degree in Development, Human Resource, Business Administration, Finance, or a related field.

Proven experience in updating and creating organizational manuals and securing regulatory approvals.

Strong knowledge of labor laws, financial regulations, and governance practices.

Excellent communication and stakeholder engagement skills.

Strong analytical and research abilities.

Submission Instructions

Interested individuals should submit their proposals detailing their experience, availability, and pricing in shekels including VAT to ANAR’s contact person. Proposals should also include examples of previous work in consulting related to human resources, finance, procurement, and governance. Additionally, candidates must submit their CV, a technical offer, and a financial offer. Interested consultants should submit the following documents:

Cover letter explaining their suitability for the assignment. Detailed CV highlighting relevant experience and qualifications. Proposed methodology and work plan for the assignment. Financial proposal outlining the consultancy fee.

Evaluation Process and Method

Proposals will be evaluated based on their technical merits and price, with a maximum score of 100 points. The technical proposal may achieve up to 60 points, while the price component may attain up to 40 points. Technical proposals will undergo a desk review by ANAR evaluators who will assess the quality of the portfolios and submitted profiles.

Safeguarding and Protection Commitment

ANAR is dedicated to safeguarding the welfare, dignity, and rights of all individuals, particularly children and vulnerable adults. The consultant must adhere to ANAR's Safeguarding Policy and PSEA Policy and uphold the highest standards of conduct to prevent harm, abuse, or exploitation. Any concerns regarding a breach of safeguarding obligations must be reported immediately. Non-compliance may result in disciplinary measures, including contract termination.

Points Allocation Table Based on TOR

Criteria - Maximum Points

Depth of experience in updating and creating organizational manuals, policies, and procedures- 20

Specialty of the consultant based on ANAR’s needs- 15

Previous work examples- 15

Quality of CV of the consultant- 10

Contact Information

For further information or to submit applications, please contact:

Name: Edmon Rishmawi

Email: [email protected]

Phone: +970593741213

Address: Beit Sahour – Municipality Street