HR & Admin Assistant

Position: HR & Admin Assistant

Job Location: Palestine, (Gaza, West Bank), or Egypt

Reporting to: Program Coordinator

Working area: Gaza

Number of positions open: 1

Last date for application: July 26th 2025

ACCOUNTABILITIES

Key relationships:

Palestine staff. Palestine Projects staff, Regional HR Manager, Field Officer

General objective of the position:
The HR & Admin Assistant will be responsible for implementing the HR functioning of SAMS Palestine office by taking into consideration the HR manual application. Responsible for ensuring consistent HR support and practical implementation of all tools. Also, by supervising and follow up all administrative aspects (Administrative - Informatics - Transportation - Hygiene – Reception) Services.

Main tasks and responsibilities:

Key Admin & Human Resource Duties:

• Provide human resource metrics to country and regional leadership.
• Work with senior management to determine workforce needs, including staffing,
• Ensure SAMS Palestine program human resource processes are in accordance with local labor laws.
• Ensure the application of administrative policies and procedures and provide recommendations for the development of work when needed.
• Oversee all service bills, rents and parking, etc., and inform the senior management of any developments.

Recruitment and orientation

• Ensure each position has a job description.
• Design a sourcing strategy to identify qualified candidates.
• Manage the interview process with relevant supervisors.
• Ensure effective orientation processes for new hires.
• Ensure all recruitment files are archived accordingly

Leave Administration

• Maintain appropriate leave documents in specific sites for local and standard staff.
• Every month ensure that similar information is maintained, at field office and at the level (if any), make sure appropriate documents are presented for leaves. as appropriate on time.
• Ensure proper implementation on HRIS for Leaves compensation and benefits and other HRIS functions
• Ensure Personnel files are updated and uploaded on HRIS

Payroll & Benefits Administration

• Provide all documents necessary for payroll preparation to Finance before the 29th day of the month to ensure new information is included in payroll for that month.
• Annually review salary and benefit structure in relation to the market and make recommendations to the country representative, operations manager and regional on proposed changes.

Performance and professional development

• Implement a performance management system.
• Ensure each position has performance objectives.
• Implement a professional development system.
• Implement retention strategies and initiatives.
• Advise supervisors in determining appropriate disciplinary plans of action.
• Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets local labor laws.
• Ensure Mandatory annual training is performed and tracked for Palestine office and projects staff

Employees’ Relations

• Maintain good internal communications and relationship with departments and Field Sites and provide relevant information on time, as and when requested.
• Handling necessary HR related communications through email and telephone.
• Handle all staff-related issues and correspondence in accordance with the HR manual and the Labor Law.
• Act as the focal point for PSEA
• Educate and empower staff to integrate PSEA principles into their daily work by and ensure adherence to
• standards of preventing, reporting, and responding to PSEA.
• Conduct PSEA training for all SAMS staff in Palestine
• Participate in investigations when needed.
• Ensure SAMS organizational policies and systems are implemented properly by all stakeholders
• Participate in HR meetings or any other assigned meetings when necessary.

Office culture

• Promote and model a positive, professional and respectful office culture.
• Initiate team building initiatives.

Key Other Duties:

• Perform any other related duties assigned by your immediate supervisor.
• Reporting mechanism will be for functioning and technical advice to Immediate supervisor on monthly basis

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