Work type: Fixed Term
Location: East Jerusalem, Palestine
Duration: One year with possible extension
Applications Deadline: 1 February2018
UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70
years working to improve the lives of children and their families. Defending children's rights throughout
their lives requires a global presence, aiming to produce results and understand their effects. UNICEF
believes all children have a right to survive, thrive and fulfill their potential to the benefit of a better
For every child, a Future
How can you make a difference?
Under the direct supervision of the Programme and Planning Specialist, the Programme Budget
Officer performs tasks in support of preparation, management and monitoring of contributions,
involving all sources of funds across programmes and operations, as well as support to programme
This position is part of the Programme section in East Jerusalem Office. The position will be reporting
to the Programme and Planning Specialist in cooperation with the Deputy Representative.
Key functions, accountabilities and related duties/tasks:
Contribution management (budget planning allocation, monitoring)
-Ensure timely allocation of new grants to respective programmes in line with approved
budget breakdown and donor conditions
-Work in collaboration with the Programme & Planning Specialist and Budget Owners to
ensure the overall compliance with donor and grants conditions when allocating and re-phasing funds.
-Monitor grants expiry dates with the objective of ensuring that all fun
ds are fully utilized prior to grant expiry dates.
-Monitor the utilization of regular Resources and Other Resources and produces regular
updates for the Country Office Management.
-Support the capacity development of programme staff to improve the description of expenditures that appear in financial reports
-Retrieve information on costs of programme elements, such as staff and related costs from
automated files and complies them in standardized and customized reports.
-Enable an institutional memory within the office through development and maintenance of
record keeping of OR allocations forms and emails related to RR allocation; ensure the filing
of and access to all the financial and budget related files on proposals, donor reports and all
other financial documents.
Management of financial dashboard reports
-Monitor allocation and expenditures trends; generate, prepare and share with members of
the management team the financial progress reports adapted from VISION and bring to the
attention of the Programme &Planning Specialist any deviations or delays for corrective
-Prepare and timely submit monthly Management Indicator reports to the meetings of
management team, including analysis on key programme indicators
-Follow up on agreed action during presentation of management reports
-Provide reports on budget utilization during reviews (Mid-year, annual and mid-term reviews).
Management of financial reports related to resource mobilization and donor reporting
Support the preparation and review of financial reports to donors to ensure alignment with VISION reports and adherence to donor templates and guidelines.
-Prepare financial reports related to EU contributions in close coordination with the related
-Support the preparation and review of budgets in donor funding proposals in line with
UNICEF financial rules and regulations.
-Support the preparation of budget related documentation and analysis as related to the
fundraising function including income analysis and fundraising gaps.
VISION support to fund management
-Provide support to Programme staff on the appropriate VISION work processes, routine
operation and utilization of the system and PIDB codes.
-Diagnose problems and locally resolve/respond to queries that users encounter or liaise with
the NYHQ including the global helpdesk for solutions.
-Provide training to Programme and Operations staff in VISION transaction processing in the
area of Programme Management, DCT Management (ZHACT) and budget management and
-Process requests for grants extension ahead of expiring dates in VISION.
-Maintain updated VISION records for budget allotments, planning ceilings, donor
contributions and related correspondence.
Cost distribution and payroll
-Prepare cost distribution for SOP CountryOffice and advises budget owners on standard cost and conditions of Grants utilization in payroll.
-Support staff payroll run by ensuring that adequate funds are allocated for staff salary and
cost distribution uploaded for all staff on FT and TA.
-Maintainan updated tracker for CDs.
-Prepare monthly monitoring reports on fund utilization on CDs to ensure funds are utilized
accurately and manage gaps.
Support to programme coordination
-In close cooperation with the Deputy Representative, support programme coordination,
organize meetings and workshops, draft minutes, follow-up on action points, compile
inputs; file key programme documents;
-As Secretary of the Partnership Review Committee, convene meetings, prepare minutes, file documents, track timeline to process Project Cooperation Agreements (PCAs), and undertake other follow-up actions;
-Contribute to the implementation of the Harmonized Approach to Cash Transfers (HACT) plan, in cooperation with colleagues;
-Perform other relevant duties.
To qualify as an advocate for every child you will have:
-University degree in Business Administration, Finance and Accounting, General administration, Development studies, Statistics, Demography and Social Sciences, or any other relevant field of discipline.
-At least 1 year of relevant professional work experience in Programme management and
-Work experience in international organization in the relevant area is an asset
-Work experience on EU financial reporting is considered an asset
-Experience in the usage of office software MS package and advanced knowledge of
spreadsheet and database packages.
-Experience in SAP is required.
-Fluency in English and Arabic is required
For every Child, you demonstrate:
Our core values of Commitment, Diversity and Integrityand core competencies in Communication,
Working with People and Drive for Results.
-Relating and Networking
-Deciding and Initiating Action
-Applying Technical Expertise
-Planning and Organizing
-Following Instructions and Procedures
Interseted and qualified candidates can apply online through Apply Now button below
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified
candidates from all backgrounds to apply.