Logistics Coordinator

الوصف الوظيفي
CLOSING DATE: July 4th, 2019
ORGANIZATION: Right To Play – Palestine 
POSITION REFRENCE: RTP/LC – Gaza /2019
WORK LOCATION: Gaza, Palestine

BACKGROUND:

Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in over 15 countries, Right To Play transforms the lives of more than 1.9 million children each week using play and sports, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children. Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia.

PROJECT:

The MAÁN /TOGETHER project: Towards Gender – Responsive and Empowering Education for Girls and Boys in the West Bank and Gaza is a five years project.  The Project will address barriers to quality education for Palestinian Refugee children in UNRWA schools in the WB and Gaza by providing primary teachers, physical education teachers, and school counsellor with skills to support children’s learning and psychosocial wellbeing. Child centered interventions will be integrated into teaching practices, both in and out of schools, and will result in improved quality of education foe children. The Project will offer safer and more inclusive school environments for girls and boys in UNRWA schools by rehabilitating play spaces and school WASH facilities. 

Visit us at www.righttoplay.com.

JOB SUMMARY:

The Logistics Coordinator reports directly to the Finance Manager/ Officer and is responsible for procurement and Fleet Management in the respective country. The incumbent also manages store and fixed assets, support administration and oversee execution of rehabilitation projects. The incumbent works closely with the Program Manager, and Project Officers as required

PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Logistics and Fleet Management (30 % of Time):

  • Ensures all maintenance and control of RTP/donor logistics and procedures are fulfilled. 
  • Ensures that timely periodic vehicles/generators maintenance is conducted according to specific kilometre coverage and running time. 
  • Monitors the issuing and use of fuel by maintaining an accurate, clear and transparent record of fuel consumption. 
  • Advises on road conditions for country side travel to ensure the safety of passengers.
  • Work closely with the Safety and Security Focal Point in regards to Emergency Cases that might occur inside the office and outside the office; e.g. Field locations.
  • Coordinates transportation of staff and goods in the field. 
  • Ensures in coordination with Finance Manager/Officer to coordinate timely payment of all RTP utility bills, subscriptions and other bills and invoices.
  • Liaises with relevant government ministries, customs authorities and other departments for the clearing of imported/exported goods. 
  • Facilitates arrangements for visitors, meetings, conferences, security check and special events. 

Job Responsibility #2: Procurement (25% of Time):

  • Coordinates and facilitates the procurement requirements of the program office on the basis of the procurement policy guidelines. 
  • Reviews pre-qualification suppliers list against procurement policy.
  • Ensures compliance with procurement procedures as per the Field Finance Manual.
  • Provides guidance for the procurement committees’ constitution and for arranging meetings to make purchase decisions
  • Prepares purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached. 
  • Ensures invoices received reconcile to purchase orders and matched receipts of purchase orders e.g.: GRN, Delivery Notes and others 
  • Handles contract management in regards to renewal, payment etc.
  • Ensures deliveries are processed in an adequate and timely manner. 

Job Responsibility #3: Store and Fixed Assets Management (15%):

  • Oversees the management of the store and keeps the store in good condition. 
  • Checks balances of goods and equipment and reports to Finance Officer/Manager.
  • Keeps and registers returned used projects materials. 
  • Produces monthly stock reports for Program Managers, Finance Officer/Manager and CD for consideration. 
  • Develops appropriate systems and procedures for the management of the programme’s assets, adapted to the specific needs of each site. Preferably to be linked with the HR Officer especially when it comes to staff Properties.

Job Responsibility #4: Rehabilitation project management (15%):

  • Manages all technical and scheduling project aspects and coordinates with other team members toward an effective and efficient execution of the project.
  • Coordinates with construction managers to ensure proper and on time implementation of the project. 
  • Follows up on the implementation of the rehabilitation work and provides Program Manager/Country Director with continuous updates.
  • Follows up with contractors on quality of delivery, delivery date, payment and project end.

Job Responsibility #5: Team management (10% of Time):

  • Supervises and monitors all Drivers in their daily duties such as daily vehicle inspections, preventative maintenance reporting, logbooks, cleaning of vehicles and adherence to safety.
  • Ensures that the direct reporting team are familiar with their roles and responsibilities within their individual job profiles and provides all coaching and support to build their capacity. 
  • Ensures that Staff who drives RTP vehicles are familiar with RTP Polices in regards to Fleet Management and informs the Logistics of any accident, logbooks, etc.
  • Carries out the performance appraisal of the direct reporting team.    

Job Responsibility #6: Perform Other Duties (5% of Time):

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

EDUCATION/TRAINING/CERTIFICATION:

Bachelor’s degree in Logistics, Management, Administration or related discipline. 

EXPERIENCE:

2 years’ experience in logistics and/or procurement in national.

COMPETENCIES/PERSONAL ATTRIBUTES:

  • Excellent interpersonal and communication skills both written and verbal 
  • Excellent research and negotiation skills 
  • A solid team player with respect for others 
  • Effective organization skills
  • Ability to manage a team and provide feedback 

TECHNICAL SKILLS 

  • Computer literacy in Word, Excel and PowerPoint  
  • Ability to use automated procurement systems
  • Understanding of fleet management 
  • Skilled in record keeping and documentation

LANGUAGES

Fluency in spoken and written English and Arabic.

DESIRED QUALIFICATIONS:

  • Holding a driving license
  • Degree in project management
  • Experience in working with NGO or I/NGOs 

Employment Start Date: August 2019 

Contract Duration:  One year to be renewed 

Compensation: We offer a competitive salary and benefits package

تفاصيل الوظيفة
المسمى الوظيفي Logistics Coordinator
آخر موعد للتقديم 04 - Jul - 2019
المكان قطاع غزة
نوع الوظيفة دوام كامل
المستوى المهني متوسط الخبرة
الراتب N/A
الدرجة العلمية البكالوريوس
الخبرة 2 Years
آلية التقديم

If you are interested in applying for this position, please send your resume and cover letter to:

[email protected]  and kindly include “Position Reference” and your name in the subject line. Please indicate your salary expectations in the cover letter.

While we thank all applicants for their interest, only those selected for interviews will be contacted. Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation or marital status. We offer a family-friendly environment that allows for flexible work arrangements in order to support staff diversity and ensure a healthy work-life balance.

We are a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment.

To learn more about who we are and what we do, please visit our website at www.righttoplay.com

نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.