Logistics Assistant (Ashdod)

Job Title:  Logistics Assistant

Grade: SC L5

Type of contract: Service Contract                           

Duration:  12 Months

Renewal of contract: Subject to WFP needs, staff performance and the availability of funds

Duty Station: Ashdod

The recommended candidates should perform their duty in "Ashdod".

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.

To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods. 

In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide support to ensure the timely facilitation and management of the customs process for WFP food commodities and non-food items as well as coordinate with the concerned WFP staff and stakeholders to ensure customs clearance of commodities.
• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Assist in management of commodity accounting data quality and integrity.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Support the monitoring of WFP trucks including but not limited to reporting of truck and commodity details and cargo status for trucks and commodities crossing through the different border crossings into Gaza and/or support the monitoring of commodities at WFP warehouses including receipt of trucks, counting of WFP commodities received and commodities stored at the WFP warehouses.
• Ensure the Cart Note and/or relevant documentation is completed with correct and accurate information and is passed onto the required stakeholder.
• Identify and report on any supply chain challenges identified at the crossing including but not limited to missing documentation, challenges with monitoring of trucks and commodities and cargo status including any damaged or missing commodities.

* Short Description

• Monitor and follow up with Transporters until safe and timely delivery of WFP cargo is ensured;
• Take pre-emptive action on operational issues;
• Ensure adequate number of trucks for Ashdod shunting operations by timely notification of carriers;
• Consolidate information on daily incidents and notify it to the supervisor and other concerned parties.
• Follow up on the status of individual shipments to ensure compliance with agreed commitments.
• Take corrective action to meet target dates.
• Ensure availability of appropriate documentation.
• Forecast ETA of consignments and prepare timely commodity and truck allocation tables and distribute the information for WFP Field Offices to ensure their timely follow up action

جميع الحقوق محفوظة لموقع جوبس.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area.

Completion of BA degree in Business Administration, project management, Logistics and Supply Chain Management, or and related disciplines is desirable.

Experience:

5 years’ work experience in logistics assessments and management, and/ or as a Logistics Assistant, or similar relevant work experience in a private company, humanitarian organization, and dealing with logistics operations, or in any related field of work.

* Desired Experiences for Entry in the Role

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
• Experience in managing customs procedures and processes.

Language:

- Fluency in both oral and written communication in English and Arabic.

- Preferable to have Hebrew language.

** Please add a table to the 1st page of your CV with the following information:

-Place of Residency

-Company/ Organization Name

-Position Title

-Date from-to

• Any application without this table may result of disqualify your application.

** Note: All candidates are requested to fill out their application completely and correctly: to provide full and correct years of experience and obtained educational degree/s, in Workday platform; in the requested fields, in addition to attach the updated and correct CV in English. Any incomplete application will not be considered.

The Service Contract (SC) is a decentralized contracting instrument refer to specific guidelines provided and updated by HQ Policy team. It is a flexible contract modality use only by WFP Country Offices. The remuneration of SC holders is based on services satisfactorily provided in accordance with the Terms of Reference under the SC. Remuneration is made on a monthly basis and may include a sum for pension purposes, as described in Manual Section III.7.6.5.

The SC holders are covered under the safety and security measures implemented by the COs and RBs and must comply with the relevant security instructions under the Security Plan.

Following is brief guidance on the contract modality entitlement:

Contract Type: Service Contract

Grade Level: 5

Duty Station: Palestine Country Office

Job Title: Logistics Assistant- Supply Chain– based in Ashdod

Duration: 12 months

Remuneration (Monthly): As per SC Salary scale

Health coverage: Under CIGNA- co-cost sharing

Social Insurance: 8.33% monthly added to the net base salary

Renewal of contract: Subject to WFP needs, staff performance and the availability of funds

Annual leave: 2.5 days per month

Sick Leave: 2 Days per month

Taxes: Remuneration under SC is not exempt from national or local taxation

Medical Clearance: Required

Eligibility to apply: National resident or having a valid visa/ permit to live and to work in Palestine. 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.