Logistics Assistant

الوصف الوظيفي

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002. 

Action Against Hunger is recruiting for its Jerusalem office a 

Logistics Assistant 

For 6 months with a possibility of extension  


The Logistics Assistant is responsible for supporting the Logistics Coordinator on all logistics activities in the Capital: procurement, fleet, storage, equipment, premises, IT Management. She/he provides when required support to other bases. 

Key activities in your role will include

Objective 1: Compile/ Analyze monthly report and support Coordination team and the logistics teams in other bases (10%) 

  • Submit the monthly logistics report and other reports if required. 

  • Participate in regular meetings and field visits with Programs Managers / Coordinators. 

  • Provide temporary support to other bases’ logistics teams on procedures or ad hoc transversal projects.

  • Objective 2Implement and ensure the performance of the supply chain (45%) 

  • Prepare the direct procurements in the capital office (Quotation, Suppliers’ follow-up/negotiation, delivery, payment, etc.). 

  • Support the Logistics department in the other procurements when needed. 

  • Purchase office supplies/stationary and organize the invoices payments to the suppliers for the direct procurement 

  • Ensure the respect of the deadlines for the direct procurements of the base. 

  • Receive and process the Procurement Requests and update the Procurement Follow-Up (PFU). 

  • Manage documents & goods deliveries to bases and programs. 

  • Control stock management (storage conditions, reporting, expiry dates) and stock movements. 

  • Collect data on the market (market surveys) and local suppliers in his/her zones and other strategic areas if required. 

  • Participate in the monthly Log Forecast (treasury request). 

  • Justify the cash advances with the administrative department and keep monitoring the direct purchase process.  

  • Creates the files for every purchase dossier.  

  • Ensure proper hard and soft copies archiving of all logistics documents (when requested) Scan the closed Purchase Dossier and upload on Microsoft Teams.  

  • Translate all required documents. 

  • Objective 3Implement and ensure the performance of facilities management, equipment ICT (20%):

  • Equipment: Keeping up to date the capital equipment list and inventory list, including registering new equipment/furniture and loan certificate with users.  

  • Equipment: Supervising the installation, maintenance, and repair of logistical equipment. 

  • Premises: Supervising an inventory and reporting on the state of repairs of premises on arrival and departure. 

  • Premises: Supervising office and guesthouses services/maintenance when needed. 

  • Premises: Ensuring that the AAH premises (offices, guesthouses, warehouses) are in optimal conditions (water, energy, cleaning, and maintenance) and that running costs are properly paid. 

  • Premises: Checking and following up on the first aid kits, smoke detectors and extinguishers in the office, guesthouses and in AAH vehicles (inventory, expiry date follow-up, replacement etc.)  

  • ICT: Following-up on communication contracts and bills, liaising with providers for plan adjustment and lines management.  

  • ICT: Installing, configuring, and solving problems related to computer, printing or ICT network infrastructure.  

  • ICT: Reporting and follow-up on ICT incident escalated to HQ IT department via HELP Tool.  

  • ICT: Briefing users on AAH Equipment and ICT Policy. 

  • Objective 4Responsible for the fleet management (25%)

  • Organizing the vehicle/movement planning.

  • Ensuring proper maintenance of the AAH fleet.

  • Dealing with taxi companies for all the needed movements and payment.

  • Reporting and monitoring the maintenance and fuel consumption of capital vehicles in accordance with Kit Log (logbook, fuel usage etc.) and with Terramar platform.

  • Performing proper follow-up of administrative tasks for the capital fleet (rental contracts, insurance, and permits).

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة
  • Bachelor’s degree in humanitarian logistics or procurement or bachelor’s degree in computer science, management information system, information technology or related field.

  • Procurement and Supply Chain management, fleet management, Asset Management, ICT, networking. 

  • 1-year minimum experience working on projects at humanitarian aid organizations and/or international donors or private sector.

  • Knowledge in humanitarian or emergency response is a plus. 

  • Knowledge of major humanitarian donors and donor compliance issues is a plus.

  • Arabic & English: Very good level in reading, writing, and speaking.

  • Hebrew: Good level will be an asset.

  • Proven experience in Office 365, corporative email application, network management and connectivity. Power BI knowledge is an asset. 

  • Mobility between bases if required (West Bank, Gaza). No international travel required.? 

  • Valid driving license

تفاصيل الوظيفة
المسمى الوظيفي Logistics Assistant
آخر موعد للتقديم 23 - Nov - 2023
المكان القدس
نوع الوظيفة دوام كامل
المستوى المهني متوسط الخبرة
الراتب ILS 90,058 gross/ year divided
الدرجة العلمية البكالوريوس
الخبرة 1 Year
آلية التقديم

Interested and qualified candidates can apply online through Apply Now-button below

نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.