Logistic & Administrative Assistant

الوصف الوظيفي
Job Title LOGISTIC AND ADMINISTRATIVE ASSISTANT 
Country & Base of posting Occupied Palestinian territory, Ramallah/Jerusalem  
Report to FINANCE AND ADMINISTRATIVE OFFICER
Accountable to  FINANCE AND ADMINISTRATIVE OFFICER
 
Work in coordination with finance and administrative officer, FINANCE MANAGER, local administrators, area managers, sector coordinator, country representative

Tasks and Responsibilities

Coordination

  • Coordinate the relationships with WW-GVC office service suppliers, office owner, contracts 
  • Coordinate logistic issues with the field offices 
  • Ensure the smooth organization of tax exemption for WW-GVC activities
  • The Logistics Coordinator will be responsible to establish and manage overall logistics, including structures and staffing level.
  • Ensure the timely delivery of logistics support services

Purchase & Procurement  

  • Follow Purchases and Ensure that WW-GVC Purchasing and Procurement Procedure is respected
  • Purchase stationary, consumables goods and any other item needed for the good functioning of the office
  • Prepare and submit reports and analysis related to procurement 

Stock 

  • Being responsible for the management, maintenance and inventory of WW-GVC main office and bases in OPT (furniture and equipment – computers, telephone, internet service and cars)
  • Supervise and Ensure that stock reports and physical inventory are properly done, documented and matched 
  • Supervise and Ensure the respect of GVC Stock rules and that the related tools are properly used (Reception Forms, Delivery Notes, Stock Cards)

Fleet and Premises

  • Supervise and Ensure that fleet rules are implemented, understood and respected on all bases
  • Supervise and Ensure that fleet tools are properly used (Log Books)
  • Supervise and Ensure that the monthly fuel and maintenance cost follow-up tool  is properly filled in 
  • Define the needs and propose solutions in terms of premises (including Internet provider)
  • Supervise and ensure the follow up of the fleet weekly and monthly maintenance and checks.
  • Ensure safe and efficient transport of staff in coordination with the Security Officer 
  •       Equipment and Communication
  • Supervise and Ensure that the documents related to equipment are compliant with WW-GVC rules
  • Supervise and Ensure the accurate update of the equipment follow-up tools
  • Supervise and Ensure the accurate update and follow up of Communication/Mobile Phone needs for the offices

Administration

  • Reply the phone calls and answer queries, sending faxes and any type of communication needed to facilitate the offices work
  • Support Country Representative with the preparation of documents and visa requests
  • Support Finance Department with the preparation of the documents, archiving, preparing payments and collected documents needed
  • Support in scanning and file preparations in reporting phases

Human Resource Management

  • Folder and Maintain staff folders (both electronic and hard copy)
  • Prepare and revise where necessary staff contracts/amendments
  • Ensure that the income tax obligations are met
  • Supervise and Ensure compliance regarding contracts, health insurance, work insurance, and non-financial employee benefit;
  • Provides information to the staff regarding conditions of service, duties and responsibilities, and privileges and entitlements under GVC Rules and Regulations;
  • Monitor staff compliance with GVC rules and regulations and Palestinian Labor law, i.e. collection of timesheets, annual leave, sick leave and any other relevant issue, and report
  • Folder and Maintain the HR and Log folders in order (both electronic and hard copy)

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

Requirements:

A university graduate with a bachelor’s degree in Business Administration 

Minimum of 2- 3 years of relevant experience in a similar role, preferably with an NGO

Valid driving license 

Excellent in Arabic & English language (writing & reading), (Hebrew is an added value)

Salary/benefits:According to WEWORLD GVC Onlus’s salary scale and terms and conditions 

تفاصيل الوظيفة
المسمى الوظيفي Logistic & Administrative Assistant
آخر موعد للتقديم 22 - Dec - 2019
المكان القدس, رام الله والبيرة
نوع الوظيفة دوام كامل
المستوى المهني متوسط الخبرة
الراتب N/A
الدرجة العلمية البكالوريوس
الخبرة 2 Years
آلية التقديم

Interested candidates should submit their CV along with a cover letter mentioning the position in the subject  both in English to( application submitted without subject will be neglected ):

[email protected]

Application deadline: 22.12.2019

نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.