Logistic & Administrative Assistant

الوصف الوظيفي
Country & Base of posting Occupied Palestinian territory, Ramallah/Jerusalem  
Work in coordination with finance and administrative officer, FINANCE MANAGER, local administrators, area managers, sector coordinator, country representative

Tasks and Responsibilities


  • Coordinate the relationships with WW-GVC office service suppliers, office owner, contracts 
  • Coordinate logistic issues with the field offices 
  • Ensure the smooth organization of tax exemption for WW-GVC activities
  • The Logistics Coordinator will be responsible to establish and manage overall logistics, including structures and staffing level.
  • Ensure the timely delivery of logistics support services

Purchase & Procurement  

  • Follow Purchases and Ensure that WW-GVC Purchasing and Procurement Procedure is respected
  • Purchase stationary, consumables goods and any other item needed for the good functioning of the office
  • Prepare and submit reports and analysis related to procurement 


  • Being responsible for the management, maintenance and inventory of WW-GVC main office and bases in OPT (furniture and equipment – computers, telephone, internet service and cars)
  • Supervise and Ensure that stock reports and physical inventory are properly done, documented and matched 
  • Supervise and Ensure the respect of GVC Stock rules and that the related tools are properly used (Reception Forms, Delivery Notes, Stock Cards)

Fleet and Premises

  • Supervise and Ensure that fleet rules are implemented, understood and respected on all bases
  • Supervise and Ensure that fleet tools are properly used (Log Books)
  • Supervise and Ensure that the monthly fuel and maintenance cost follow-up tool  is properly filled in 
  • Define the needs and propose solutions in terms of premises (including Internet provider)
  • Supervise and ensure the follow up of the fleet weekly and monthly maintenance and checks.
  • Ensure safe and efficient transport of staff in coordination with the Security Officer 
  •       Equipment and Communication
  • Supervise and Ensure that the documents related to equipment are compliant with WW-GVC rules
  • Supervise and Ensure the accurate update of the equipment follow-up tools
  • Supervise and Ensure the accurate update and follow up of Communication/Mobile Phone needs for the offices


  • Reply the phone calls and answer queries, sending faxes and any type of communication needed to facilitate the offices work
  • Support Country Representative with the preparation of documents and visa requests
  • Support Finance Department with the preparation of the documents, archiving, preparing payments and collected documents needed
  • Support in scanning and file preparations in reporting phases

Human Resource Management

  • Folder and Maintain staff folders (both electronic and hard copy)
  • Prepare and revise where necessary staff contracts/amendments
  • Ensure that the income tax obligations are met
  • Supervise and Ensure compliance regarding contracts, health insurance, work insurance, and non-financial employee benefit;
  • Provides information to the staff regarding conditions of service, duties and responsibilities, and privileges and entitlements under GVC Rules and Regulations;
  • Monitor staff compliance with GVC rules and regulations and Palestinian Labor law, i.e. collection of timesheets, annual leave, sick leave and any other relevant issue, and report
  • Folder and Maintain the HR and Log folders in order (both electronic and hard copy)

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة


A university graduate with a bachelor’s degree in Business Administration 

Minimum of 2- 3 years of relevant experience in a similar role, preferably with an NGO

Valid driving license 

Excellent in Arabic & English language (writing & reading), (Hebrew is an added value)

Salary/benefits:According to WEWORLD GVC Onlus’s salary scale and terms and conditions 

تفاصيل الوظيفة
المسمى الوظيفي Logistic & Administrative Assistant
آخر موعد للتقديم 22 - Dec - 2019
المكان القدس, رام الله والبيرة
نوع الوظيفة دوام كامل
المستوى المهني متوسط الخبرة
الراتب N/A
الدرجة العلمية البكالوريوس
الخبرة 2 Years
آلية التقديم

Interested candidates should submit their CV along with a cover letter mentioning the position in the subject  both in English to( application submitted without subject will be neglected ):

[email protected]

Application deadline: 22.12.2019

نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.