Grants Assistant

الوصف الوظيفي

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Grants Assistant supports the efficient management, implementation, and compliance of subgrants with IREX and USAID rules and regulations. They provide guidance and support to the program team in procurement of goods and services and compliance with Mission Order 21 (MO21) vetting procedures.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Daily Tasks

  • Assist with coordination of subgrant activities, including subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring and closeout.
  • Design and assist with procurement processes and tools, coordinate and support compliance, vetting, and procurement trainings.
  • Track a wide range of information and data, maintaining accuracy and completeness.
  • Apply positive youth development (PYD) approaches and Do No (More) Harm approaches and address Gender and Disability Inclusion considerations and Environmental considerations in their work. 
  • Contribute to ensuring the program adaptively responds to changes in the operating environment to meet the desired objectives
  • Regularly monitor, communicate with, and coach subgrantees to ensure smooth implementation and compliance.
  • Support the establishment, cultivation, and maintaining of relationships with the ecosystem of program stakeholders, including public sector entities, civil society organizations, community-based organizations, and local governments, donors and implementers, program beneficiaries, and others
  • Provide input to internal/external reports, presentations, program and workshop materials, and other products as identified, including quarterly internal and donor reports. 
  • Build and maintain collaborative working relationship with colleagues, consortium partners, and network of program stakeholders
  • Cultivate durable partnerships, facilitate locally led designs, use evidence-based decision-making, and ensure sustainability of approaches in their work. 
  • Build relationships and provide reliable, responsive support, as assigned, between team members and program stakeholders.
  • Assist with funder reports, as requested.
  • Assist with unit data collection, analysis, reporting to USAID and on-going Collaboration, Learning, and Adaptation (CLA) approaches in their work and in coordination with Monitoring, Evaluation & Learning (MEL) colleagues. 
  • Assist with timely and accurate reporting and other deliverables to USAID.
  • Maintain updated subgrant files and ensure that designated subgrants are well-administered and implemented in compliance with the relevant USAID rules and regulations, and IREX policies and procedures.
  • Support internal coordination of activities related to development and implementation of subgrants and contracts, including internal certification/clearance procedures, financial monitoring and payment disbursements in a timely manner, preparation of Request for Proposals (RFPs)/ Request for Applications (RFAs), outreach activities.
  • Serve as point of contact for compliance and vetting questions from program staff and partners, including review of applicable regulations and internal policies.
  • Process and track payment requests.
  • Contribute to proper budget management and financial spending for program components
  • All Forsah TVET staff will meet high standards of financial management and compliance, including contributing to accurate and timely vetting under MO21. 
  • Support compliance review of program and office procurements; review and prepare grant and contract modifications.
  • Support day-to-day management of program activities.
  • Work collaboratively in a team environment, including with team members in multiple time zones across a variety of organizations.
  • Respond to difficult situations with tact and diplomacy.
  • Contribute to activities that are gender sensitive/transformative, align with positive youth development, and emphasize participatory and youth-led approaches.
  • Employ creativity to adapt to learning and challenges throughout implementation.
  • Contribute to programmatic cross-cutting themes are applied and incorporated in all plans, activities, and reporting, including PYD, gender equality and social inclusion (GESI), and Green approaches.
  • Monitor implementation challenges, develop creative solutions, and keep others informed.
  • Monitor assigned activities for security challenges; work with colleagues and partners to address or adapt to security challenges.
  • Ensure activities support sustainable approaches to improve capacity of individuals and institutions to drive stable, long-term improvements.
  • Other support duties as needed.

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

Your Background & Skills

  • Bachelor’s Degree
  • Minimum of 1+ years of relevant experience. Work experience may include internships or part-time job or combination of both. Skills may vary based on program, project, or practice needs
  • Experience with and interest in higher education, workforce development, youth, and/or professional training/development programming.
  • Understanding of the economic, educational, and youth contexts in Palestine
  • Understanding of best practices in youth programming
  • Palestinian citizenship or residency with work authorization
  • Detail-oriented with ability to multitask, prioritize, and remain flexible while adhering to strict deadlines in a fast-paced working environment.
  • Proven communication and organizational skills with demonstrated cross-cultural sensitivity.
  • Excellent communication, leadership, and interpersonal skills
  • Commitment to inclusive programming that encourages full participation of individual regardless of gender, disability status, ethnicity, religion, sexual orientation, gender identity or other marginalized status
  • Must be fluent in English and Arabic
  • Palestinian citizenship or residency with work authorization.
تفاصيل الوظيفة
المسمى الوظيفي Grants Assistant
آخر موعد للتقديم 10 - Mar - 2023
المكان قطاع غزة
نوع الوظيفة دوام كامل
المستوى المهني مبتدىء
الراتب N/A
الدرجة العلمية البكالوريوس
الخبرة 1 Year
آلية التقديم

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.


EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.