الوصف الوظيفي
Background of REFORM:
 
REFORM is a Palestinian NGO that strives for a society where everyone has the capacity to participate effectively, individual and collective rights are respected, and pluralism is ensured in an independent Palestinian state. REFORM adopts a strategy of sustainably empowering marginalised groups, in particular youth and women from hard-to-reach communities, through establishing safe acting platforms, encouraging community-led development processes and shaping a more inclusive governing system that is responsive to people's needs. In this way, REFORM addresses various social fault lines and enhances the individual and collective abilities of women and youth, contributing to the formation of a fairer society where women and youth take a leading role in public life and governing bodies actively practice needs-based policy making.

REFORM is currently looking to recruit a Financial and Administrative Assistant.

Job Title: Financial and Administrative Assistant
Department: Technical Support Unit 
Application Deadline: Sunday, January 21th, 2021 before 16:00 PM
Duty Station: Ramallah 
Type of Contract: Full-time
Languages Required: Arabic, English
Starting Date: February 2021.
Expected Duration of Assignment: 12 months, possibility of extension.

Functional Tasks: 

  • Answer and direct phone calls.
  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Coordinate logistics for meetings, including preparing meeting minutes.
  • Manage shared files in the organizations, including archiving electronic and paper files.
  • Provide technical and logistic support necessary for staff on the administrative and financial levels.  
  • Assist in preparation of correspondence to various stakeholders.  
  • Follow-up of personnel files, including updating folders, preparing contracts, managing annual leaves and tardiness.  
  • Managing personnel attire and adherence to code of conduct.
  • Updating BOD files.
  • Greet and assist visitors at the organization.
  • Preparing travel arrangements for staff, including supporting in visa applications.
  • Produce and distribute correspondence, including preparing letters, emails and reports as well as faxing and photocopying documents.
  • Managing office petty cash.
  • Ensuring office is up to standards at all times, calling maintenance as needed for technical and communication needs (phones, internet, printers).
  • Booking conference room for all staff.
  • Coordinate office procedures and provide orientation to new staff.
  • Resolve administrative problems.
  • Engage in voluntary work, including participating and contributing to REFORM’s meetings and activities outside normal working hours.
  • Other duties delegated by the Head of Technical Support Unit.

Reporting and follow up requirements: 

The Financial & Administrative Assistant have to prepare regular reports, and considers observations and feedback on weekly and monthly reports.

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

Qualifications:

  • Bachelor's Degree in Business, Accounting, Communications or related field.
  • At least three years’ administrative or finance experience in local NGOs. 
  • Advanced computer skills, including Word, PowerPoint and Excel, as well as proficiency in utilizing online resources to resolve technical issues.
  • Knowledge of using Bisan accounting system is an advantage.
  • Mandatory oral and written communication skills (fluency in English and Arabic).
  • Strong ability to work well under pressure and multitask.
  • Experience in preparing administrative and financial reports/memos.  

Skills:

  1. Proven oral and written skills in English and Arabic - mandatory fluency in both languages.
  2. Strong organizational and time management skills.
  3. Ability in using computers, printers, fax machines and other common office equipment.
  4. Facilitating communication at all levels within the organization.
  5. Ability to think on your feet and resolve issues swiftly.
  6. Outstanding interpersonal and presentation skills – outgoing personality.
  7. Have patience, discretion and sound judgement. 
  8. Accuracy and attention to detail.
تفاصيل الوظيفة
المسمى الوظيفي Financial and Administrative Assistant
آخر موعد للتقديم 21 - Feb - 2021
المكان رام الله والبيرة
نوع الوظيفة دوام كامل
المستوى المهني متوسط الخبرة
الراتب N/A
الدرجة العلمية البكالوريوس
الخبرة 3 Years
آلية التقديم
Qualified candidates should send the following:

An updated CV, please name the file (FullName_CV), including three professional references and a copy of any related experience certificates in English.

A cover letter detailing their interest and qualifications for this position in English. Please name the file (FullName_CL).

To the following email addresses: [email protected]
 
Deadline for submitting applications is Sunday, 21 th February 2021, before 16:00 pm.
 
Notes: 
 
Please indicate the position title as "Position" in the email subject line. 
Only short-listed candidates will be contacted for an interview. 
CVs with photos or any other distinctive signs will not be considered.
Incomplete applications or applications that do not follow the instructions will not be considered.
REFORM is an equal opportunity employer.
نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.