Administrative Assistant

الوصف الوظيفي
Project: West Bank & Gaza SMART Project
Expected start and end date: November 2021 – end of project
Level of effort: Full-time
Location: Ramallah, Palestine
 
Background
The Small and Medium Enterprise Assistance for Recovery and Transition (SMART) project is a four year, USAID funded program implemented by DAI.  SMART aims to rapidly recover Palestinian small and medium enterprises (SMEs) and put them on a path to revitalization following unprecedented crises e.g., COVID-19. SMART will help SMEs regain productivity, grow, and expand. It will promote economic growth and self-reliance in the West Bank and Gaza.
 
Purpose 
The Administrative Assistant will act as the project receptionist, manage logistical arrangements, and support the proper functioning of the project office.  
 
Responsibilities
 
Communications Management
  1. Handle calls, mail, and electronic communications; 
  2. Compose and type correspondence; and interface as appropriate to parties passing through or using the project office.  
  3. Route messages and information to appropriate individuals, paying particular attention to channeling communications to other project offices.
 
Information Management
  1. Develop and maintain office filing systems; maintain library resources; take, prepare, and distribute minutes from meetings.
 
Facilities Management
  1. Maintain relationships with apartment landlords and office building management.
  2. Responsible for the maintenance and procurement of all computer equipment, office furniture and office supplies. 
  3. Responsible for maintaining proper inventory of all project property.
 
Project Logistics
  1. Manage logistics support for all field office employees as well as STTA.
  2. Assist events staff with logistics if needed.
  3. Responsible for vehicle registration and supervising vehicles repair and maintenance.

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة
Requirements:
 
EDUCATION
  • High School Diploma or equivalent required.
  • Bachelor’s Degree or professional certification in a relevant field preferred, not required. 
 
WORK EXPERIENCE
  • Prior work experience relevant to the position valued
  • Excellent analytical and organizational skills
  • Fluent English communication skills, including written communications
 
SKILLS & KNOWLEDGE
  • High level of interpersonal and diplomatic skills required.
  • Basic computer and office equipment knowledge.
  • Ability to work independently as well as part of a team.
  • Previous work experience in Jordan or the Middle East desired.
 
Reporting:
The Admin assistant will report directly to the HR & Administrative Officer.
تفاصيل الوظيفة
المسمى الوظيفي Administrative Assistant
آخر موعد للتقديم 05 - Oct - 2021
المكان رام الله والبيرة
نوع الوظيفة دوام كامل
المستوى المهني متوسط الخبرة
الراتب N/A
الدرجة العلمية البكالوريوس
الخبرة 4 Years
آلية التقديم

To Apply:  If you would like to be part of a dynamic project team and are interested in submitting your CV for consideration, please apply through the following link:

fs23.formsite.com/OLJTgx/kbblo29uc6/index.html

Individual position postings including job description and qualifications sought can be viewed at the link provided. Only shortlisted applicants will be contacted for additional information.  All applications must be received no later than October 5, 2021.

About DAI: DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. We are committed to shaping a more livable world.

DAI is an equal opportunity/affirmative action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

نصيحة من جوبس لحمايتك : عند التقدم لاية وظيفة عن طريق الانترنت، لا تقم بإعطاء معلومات بطاقة الأعتماد او أية معلومات بنكية / مالية لصاحب عمل.