UNODC National Project Assistant - East Jerusalem
Application Type : External Vacancy
Job ID/Title : 927 - UNODC National Project Assistant
Brand : UN Organization
Application Deadline : 21-Dec-16
Duty Station : East Jerusalem
Type of Contract : Service Contract
Duration of Initial Contract : 9 months
Expected Duration of Assignment :
Under the overall guidance of UNODC Regional Representative for Middle East and North Africa, and the direct supervision of the Programme Coordinator, at the United Nations Office on Drugs and Crime (UNODC) Programme Office in the State of Palestine in East Jerusalem, as first reporting officer and the Head of the Programme Coordination and Analysis Unit in the Regional Office for the Middle East and North Africa (ROMENA), as second reporting officer, the National Project Assistant shall provide administrative and logistic support for the implementation of the ‘Forensic Human Resource and Governance Development Assistance for the Palestinian Authority’ project’s activities.
UNODC staff at various levels, staff of other entities of the UN system in East Jerusalem, the State of Palestine and in the region, government officials, universities, forensics authorities, representatives of donor countries, national and international institutions.
Description of Responsibilities:
The National Project Assistant will perform his/her duties under the general guidance of the Programme Coordinator and immediate supervision of the National Project Manager. He/she will undertake the following duties:
Assist the Programme Coordinator and the National Project Manager in the day-to-day management of the project activities:
- Collect and compile relevant background data and information about the projects’ subjects and assist in compiling training material;
- Maintain up-to-date records and status of project progress and prepare monthly reports of the project activities.
- Provide assistance in reviewing and revising the project budget; monitor and control the project budgets;
- Liaise with the UNODC ROMENA Office and UNODC HQ sections and units on administrative, financial and other issues related to project activities;
- Assist in the procurement of equipment and material;
- Provide logistical and administrative support for the implementation of the project’s activities, including driving.
Expedite the project implementation through facilitation and coordination of project activities:
- Assist the Programme Coordinator in forensic science and forensic medicine training implementation, including coordinating missions, liaising with international trainers and consultants, translating assignments (English/Arabic), arranging examinations, compiling training records, monitoring the progress of trainees;
- Arrange seminars, workshops, study tours and other training activities on various aspects of forensic medicine and forensic science, including coordination, governance and the legal framework;
- Accompany the Programme Coordinator and the National Project Manager to meetings as requested, provide translation services, assist in drafting the minutes of meetings and give adequate follow-up on each subject as requested;
- Arrange programmes for visiting experts, missions and donor representatives to the sites of project activities.
Perform other duties as required.
Impact of Results
- Efficient project administration;
- Effective and timely liaison with colleagues and concerned parties internally and externally;
- Efficient use of resources.
Competencies and Critical Success Factors
- Professionalism: Knowledge of the mandates and work of the United Nations Office on Drugs and Crime (UNODC); ability to identify and contribute to the solution of problems/issues; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Communication: Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations by clearly formulating positions on issues.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.
- Planning& Organizing: Ability to establish priorities and to plan, manage and monitor work/project plans, prioritize competing demands and work to tight deadlines.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Creativity: Actively seeks to improve projects or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
- Client Orientation: Ability to establish and maintain productive partnerships with clients and to gain their trust and respect. Demonstrated tact in assisting governments in identifying shortfalls in forensic services and addressing them.
- Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
- Technological Awareness: Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, graphics software and spreadsheets.
Education and Experience:
- A first-level university degree in a relevant field.
- 4-5 years of progressively responsible clerical or administrative work, of which at least 2 years were closely related to support of project/programme activities.
- Professional experience and work practices of the various international as well as Palestinian institutions concerned with drug control and/or crime prevention will be an asset.
- Experience in international technical cooperation, project administration and implementation is required.
- Work experience with the United Nations or similar international organisations is desirable
- Work experience with the Umoja financial management system is desirable.
Other desirable skills:
- Experience in the use of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages; experience in handling web-based management systems.
- Driver’s License required.
- Fluency in written and oral English and Arabic languages is required, including good drafting ability, is essential.
“UNDP/PAPP is an equal opportunity employer: applications from both internal and external men and women will be considered equally”
UNDP actively supports the Convention on the Rights of Persons with Disabilities adopted by the United Nations General Assembly
Important message to all applicants!
- Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link:
- You will get the opportunity to upload the P-11 at when you apply for the position.
- Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
- For more detailed information about UNDP/PAPP please visit our website at www.undp.ps.